Management Analyst, Senior

Previous Applicants Need Not Apply

The City of Richmond’s Department of Public Utilities is seeking a Management Analyst, Senior to support day-to-day departmental operations with a primary focus on senior-level procurement and contract management. This position is responsible for overseeing financial management functions, including budget monitoring, account reconciliation, and the development and distribution of budget and financial reports.

The role manages procurement activities, ensures compliance with applicable policies and regulations, and supports contract administration processes. This position is essential to maintaining operational efficiency, fiscal accountability, and financial accuracy within the department.

• Administer and manage contracts from initiation through closeout to ensure compliance with City policies, procurement regulations, and contractual terms.
• Monitor contract performance, deliverables, timelines, and expenditures to ensure adherence to scope, budget, and service requirements.
• Review contract language to ensure clarity, accuracy, and alignment with operational, financial, and regulatory requirements.
• Coordinate contract amendments, renewals, extensions, and closeouts in accordance with established procurement procedures.
• Track contract funding, payment schedules, and expiration dates to prevent service interruptions and lapses in coverage.
• Ensure contractor compliance with applicable federal, state, and local regulations, including documentation and reporting requirements.
• Serve as a point of contact for vendors regarding contract terms, invoicing, and performance-related questions.
• Maintain accurate and complete contract files, records, and documentation in compliance with records retention policies.
• Support audits and reviews by providing contract documentation, financial records, and compliance verification as requested.
• Analyze contract data to identify risks, cost efficiencies, and opportunities for process improvement.

• Bachelor's degree in business or public administration, or field related to assignment
• Four years of journey-level professional experience in area related to assignment, such as program/project management or management/policy/financial analysis
• An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification

• Virginia Contracting Associate Officer (VCA) certification

TYPICAL KNOWLEDGE, SKILLS, AND ABILITIES:
These are a representative sample; position assignments may vary.

• Accounting, budgeting, accounts payable/receivable
• Computer programs such as Microsoft Office Suite
• Cultural development
• Data analysis
• Data management
• Electronic databases and related software applications (such as RAPIDS financial system, EIS eXpress reporting/ GL Connect, CIS, Ener Gov, SharePoint)
• General knowledge of the laws and legal procedures related to Virginia Public Procurement Act
• Implementation of Evidence Based Programs
• Project Management
• Payment systems
• Payroll accounting
• Principles for providing customer service, including meeting quality standards for services and customer satisfaction
• Fund accounting
• Electronic databases and related software applications; governmental accounting concepts
• Intermediate to advanced level mathematics and statistics as applicable to appraisal measures and assessment ratio studies
• Thorough knowledge of computer programs such as Microsoft Office Suite and Adobe Acrobat

• Analyzing complex issues
• Building budgets, expenditures, and revenue forecasts
• Communicating with various internal and external departments
• Drafting and revising documents
• Forecasting
• Managing multiple priorities and deadlines
• Managing program in focus area
• Overseeing financial transactions
• Preparing forecasts, reports, analyses for special projects, etc.
• Supporting various activities in area of focus
• Teaching and instructing individuals and groups
• Oral and written communication
• Analyze and aggregate data
• Assist with special projects and programs
• Communicate results of analyses and recommendations professionally and effectively with senior management and peers;
• Develop manuals and operating procedures as necessary
• Maintain records, data, and other information as it relates to Departmental operations.

• Adapt
• Analyze information
• Make decisions
• Multi-task
• Problem solve
• Work in teams
• Organize
• Plan
• Prioritize
• Time management

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. Prospective and current employees are invited to discuss accommodations.

Working conditions may include exposure to travel to other locations within the City of Richmond as well as outside of the City of Richmond;…