Receptionist and Administrative Assistant

Job Summary

The Receptionist is the first line of communication with the public and provides administrative support to the Business Office, Advancement Team, and Technology. This is a full‑time, benefited, twelve‑month position reporting to the Associate Head of School, Finance and Operations.

• Maintain commitment to the Mission, Values, Beliefs, and Philosophy of the School.

• Manage the switchboard
• Greet and assist visitors
• Check in all visitors with the visitor management system
• Manage daily work and communications in Wilton Hall
• Maintain web calendar
• Publish Morning Eye Opener and Week Ahead
• Reserve conference/meeting rooms
• Coordinate field trips with faculty, calendar, payables, and bus reservations
• Support Wilton Hall Directors with projects and related activities
  
  Maintain/order supplies in Wilton Hall and assist other divisions
• Maintain and monitor across all divisions: office equipment and contracts, Fed Ex, UPS, and USPS. Some design work and database management may be required
• Coordinating calendars and making appointments
• Other duties as assigned

• Microsoft Office proficient, including Word, Excel, and Outlook
• Ability to use Canva or other design software is desirable
• Demonstrated organizational skills with the ability to prioritize and manage multiple tasks and responsibilities
• Ability to work independently on projects as well as in a team environment
• Ability to interact with all levels of staff
• Discretion in managing confidential and sensitive information

• Bachelor’s degree is preferred
• Minimum of 2+ years of related experience

• Commensurate with experience and education
• Comprehensive benefits package available

Interested candidates should upload their resume and cover letter as part of the online employment application. Please reference “Receptionist” as the position of interest. No calls or visits, please.