Executive Administrative Assistant

Executive Administrative Assistant

Contract:

4 Months Onsite Local Candidates Only Responsibilities

• Understanding departmental priorities to effectively schedule and handle the executive’s time and workflow, maintain calendars, coordinating and scheduling travel itineraries.
• Scheduling and frequently arranging meetings on short notice, which involves extensive coordination and follow-up with other executives, directors, administrative assistants, and outside consultants.
• Maintaining necessary documentation to prepare and ensure accuracy of expense statements and invoices for departmental Directors.
• Handling phone coverage, screening phone calls and appropriately directing callers.
• A wide range of administrative and general support duties including
• composing, editing and proofing correspondence, contracts, reports and/or presentations.
• Handling sensitive and confidential materials and matters, while adhering to compliance procedures and processes.
• Interacting with Executives at all levels.
• Inputting and maintaining budgets, processing invoices and ordering supplies for the department.
• Making sure records management retention policies are followed for file maintenance.
• Coordinating and preparing complex documents including correspondence, reports and presentations.

• Strong organizational skills.
• Adept at tackling non-routine, complex projects and assignments with minimal mentorship.
• Ability to prioritize multiple tasks, work independently and make decisions in management absence.
• Excellent written and verbal communication skills.
• Advanced computer skills, including a thorough understanding and application of Microsoft Office Suite (Outlook, Power Point, Excel and Word).
• Ability to develop presentations and materials that are executive ready.
• Ability to interact with all levels within and outside of the company.
• Ability to maintain confidentiality.
• Understanding, influencing and/or serving people are important skills in completing responsibilities.

• Associate’s Degree (or equivalent experience), plus a minimum of 6 years of relevant experience.

TECHEAD provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws governing non-discrimination in employment in every location in which the company has facilities.

This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.