Research Administrator, Pre-Award

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Summary:

Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCU’s sponsored research, the School of Medicine is internationally recognized for patient care and education. Virginia Commonwealth University is an equal opportunity employer.

Unit: School Of Medicine MBU

Department: Neurology

The selected candidate for this position will be responsible for providing direct Pre-Award administrative support to investigators conducting medical research primarily within the Department of Neurology. This posting is an open search for varying levels of prior research administration experience. The selected candidate will assist researchers and study teams in the development and successful submission of proposals for research funding. This position provides an opportunity for candidates with Pre-Award research administration experience to grow those skills in a fast-paced environment.

The position will also present opportunities for career growth in the field of research administration for those presenting a willingness and ability to work collaboratively with faculty and staff across VCU.

This is a hybrid telework position, with an expectation of 2 days per week onsite on average. Initially, additional onsite time may be required for training and orientation.

Pre-Award Research Administration – 80%

Work under the direction of your supervisor and SOM Office of Research Administration leadership to provide Pre-Award research administration support specific to the needs of the Department of Neurology. Work directly with investigators on assigned proposal submissions to ensure proposals meet technical, administrative, and financial requirements, deadlines are met, and all SOM Research Administration Standard Operating Procedures and established policies/requirements of both VCU and sponsoring agencies are followed.

Will be responsible for managing the proposal development process and establishing necessary timelines with the investigators to ensure deadlines are met for all submissions assigned.

• Follow all SOMRA SOPs related to Pre-Award submissions
• Create a management plan and communicate clearly with the Principal Investigators on submission requirements and assignments, ensuring roles, responsibilities, and timelines are clear for each proposal assigned
• Prepare non-technical components of submissions seeking PI input where needed: budget, budget narrative, coordinating administrative requirements for subrecipients, preparing RAMS-SPOT submissions, completing sponsor forms, etc.
• Ensure conformance of each submission with sponsor requirements and VCU policy
• Prepare cost share authorizations and advance index requests, seeking department approvals as needed
• Facilitate completion of compliance and training requirements with the PI

Creation, Formatting, and Maintenance of Other Support Documents – 20%

• Maintain compliant Other Support and Previous/Current/Pending Support documents for faculty participating in NIH and Department of Defense funded research
• Create and format compliant Other Support and Previous/Current/Pending Support documents for faculty as assigned for all sponsors (federal and non-federal) in sponsor-stipulated formats
• Work with faculty as assigned to coordinate/facilitate entry and maintenance of Other Support data in SciENcv

Minimum Qualifications

• Associate Research Administrator:
  Bachelor’s degree and prior relevant work experience in a financial, compliance or research related field; 1 or more years prior pre award research administration experience preferred. Additional work experience will be considered in lieu of degree. Some prior research administration experience preferred.
• Candidates with 2 or more years of direct pre award research administration experience may be considered for Research Administrator slotting.
• Must have skills or ability to acquire new skills in the following areas: review of and adherence to sponsor proposal guidelines; budget development; ability to interpret and apply complex…