Executive Administrative Assistant III

Shift: 1st shift working hours from Monday-Friday
Duration: 06 Months
Pay range: $65.69 - $65.69/hr.
Onsite job

Job Description:

• Understanding departmental priorities in order to effectively schedule and handle the Vice President’s time and workflow, maintain calendars, coordinating and scheduling travel itineraries. Scheduling and frequently arranging meetings on short notice, which involves extensive coordination and follow-up with other executives, directors, administrative assistants, and outside consultants. This person will provide similar support for several other leaders and colleagues in the department, as well.

• Maintaining necessary documentation to prepare and ensure accuracy of expense statements and invoices for departmental Directors.

• Handling phone coverage, screening phone calls and appropriately directing callers.

• A wide range of administrative and general support duties including composing, editing and proofing correspondence, contracts, reports and/or presentations; handling sensitive and confidential materials and matters, while adhering to compliance procedures and processes.

• Interacting with Executives at all levels.

• Inputting and maintaining budgets, processing invoices and ordering supplies for the department.

• Making sure records management retention policies are followed for file maintenance. Coordinating and preparing complex documents including correspondence, reports and presentations.

Skills/qualifications include:
An Associate’s Degree (or equivalent experience), plus a minimum of 6 years of relevant experience.
Strong organizational skills.
Adept at tackling non-routine, complex projects and assignments with minimal mentorship.
Ability to prioritize multiple tasks, work independently and make decisions in management absence.
Excellent written and verbal communication skills.
Advanced computer skills, including a thorough understanding and application of Microsoft Office Suite (Outlook, Power Point, Excel and Word).
Ability to develop presentations and materials that are executive ready.
Ability to interact with all levels within and outside of the company.
Ability to maintain confidentiality.
Understanding, influencing and/or serving people are important skills in completing responsibilities.

Employee Benefits:
At Lance Soft, full time regular employees who work a minimum of 30 hours a week or more are entitled to the following benefits:

• Four options of medical Insurance
• Dental and Vision Insurance
• 401k Contributions
• Critical Illness Insurance
• Voluntary Permanent Life Insurance
• Accident Insurance
• Other Employee Perks

About Lance Soft
Lance Soft is rated as one of the largest staffing firms in the US by SIA. Our mission is to establish global cross-culture human connections that further the careers of our employees and strengthen the businesses of our clients. We are driven to use the power of our global network to connect businesses with the right people, and people with the right businesses without bias.

We provide Global Workforce Solutions with a human touch.