Administrative Assistant

Now Hiring:
Full-Time Administrative Assistant

Foundations Learning Academy

📍 Richmond, Virginia

Foundations Learning Academy is a nurturing, structured, and excellence-driven early childhood education center dedicated to providing a safe, engaging, and developmentally appropriate environment for children.

We are seeking a professional, organized, and welcoming Full-Time Administrative Assistant to support daily operations and serve as the first point of contact for our families and community.

If you are dependable, detail-oriented, and enjoy working in a child-centered environment — we would love to meet you!

Employment Type:

Full-Time

Schedule:

Monday through Friday Work Environment:
On-site, fast-paced childcare setting

The Administrative Assistant supports the Director and leadership team by ensuring smooth daily operations, maintaining accurate records, assisting families, and helping the center remain organized and licensing-compliant.

This role is essential to the professionalism and efficiency of our academy.

• ✔ Greet parents, children, and visitors in a warm and professional manner
• ✔ Answer and direct phone calls and emails
• ✔ Assist families with enrollment paperwork and required documentation
• ✔ Maintain student records in compliance with state licensing regulations

• ✔ Track attendance and maintain staff schedules
• ✔ Monitor staff certifications and required training documentation
• ✔ Assist with child care subsidy paperwork and billing support
• ✔ Prepare files for licensing reviews and audits

• ✔ Maintain organized filing systems (digital and physical)
• ✔ Order office supplies and manage inventory
• ✔ Assist with payroll documentation (if applicable)
• ✔ Ensure confidentiality of all student and staff information

• ✔ Prepare newsletters, memos, and parent communication
• ✔ Assist with special events and family engagement activities
• ✔ Support hiring efforts (applications, interview scheduling, onboarding paperwork)

• ✔ Highly organized and detail-oriented
• ✔ Professional, polished, and reliable
• ✔ Friendly and welcoming with families
• ✔ Strong written and verbal communication skills
• ✔ Comfortable using Microsoft Office and email systems
• ✔ Able to multitask in a busy environment
• ✔ Maintains confidentiality and professionalism at all times

• ✔ High School Diploma or equivalent (Associate’s degree preferred)
• ✔ Previous administrative experience required
• ✔ Childcare or education experience preferred
• ✔ Must pass criminal background and central registry check
• ✔ CPR/First Aid certification (or willingness to obtain)

We value our team and offer competitive benefits:

• ✨ Medical Insurance
• ✨ Dental Insurance
• ✨ Vision Insurance
• ✨ 401(k) with Employer Matching
• ✨ Paid Time Off (PTO)
• ✨ Professional Growth Opportunities
• ✨ Supportive Team Environment

If you are looking for stable, full-time employment in a positive, child-focused environment with strong benefits — this opportunity is for you.

📞 Call  to schedule an interview 📧 Email your resume to  attention:
Janet