Administrative Assistant - Microbiology

NOTE - MUST have at least 2 years of secretarial/administrative experience to qualify to apply to this role.

This role pays anywhere from 18/hr to 23/hr, depending on level and depth of experience.

The Administrative Assistant provides confidential secretarial and administrative support, including data entry and coordination, mailings, general tasks, scheduling meetings, and generating meeting minutes.

The role researches and resolves invoice and payment issues related to purchase orders and vendor invoices; enters purchase orders into the system to assist in procurement of equipment, software, and services; tracks and monitors purchase orders; updates and maintains records of financial transactions and vendor contracts; and performs fiscal, bookkeeping, and accounting‑related duties in preparing and maintaining fiscal and accounts payable records and reports.

It represents the department, requiring a high degree of communication, accountability, and responsibility.

The Assistant ensures that activities, meetings, and events are scheduled accurately; provides timely information to assist with scheduling; and manages urgent and sensitive information daily while maintaining office confidentiality.

These duties require independent discretion and judgment, accuracy, orderliness, and timeliness, all within established guidelines and procedures.

Additional responsibilities include learning, knowledge, and application of VCUHS policies and procedures.

This position may have a dual reporting line.

Requirements for Hire: N/A

Requirements for continued employment: N/A

• Minimum of two (2) years of previous secretarial/administrative work experience in an office setting
• Previous experience with Microsoft Office applications and e‑mail/calendaring

• Three (3) years of previous secretarial/administrative work experience in an office setting
• Previous experience in an academic health care setting

• High School Diploma or equivalent (required)

• Post‑High School coursework in Business, Accounting, or closely related field (preferred)

• Independently performs administrative and secretarial duties
• Seeks guidance and direction from supervisor when needed

N/A

Generally works day shift, Monday through Friday, but may require flexibility for special projects or to meet organizational needs.

N/A

• Physical:
  Lifting 50‑100 lbs.
• Activities:
  
  Prolonged sitting, walking (distance), repetitive motion
• Mental/Sensory:
  Strong recall, problem solving, hearing, speak clearly, write legibly, reading, logical thinking
• Emotional:
  Fast‑paced environment, steady pace, ability to handle multiple priorities, adaptability to frequent change

EEO Employer/Disabled/Protected Veteran/41 CFR 60‑1.4.