FM Administrative Assistant

Unit

FM Administration MBU

FMD Administration

VCU's Facilities Management Department (FMD) is seeking to hire an hourly Administrative Assistant to support the day‑to‑day operations of FM Administration, located at 701 W. Broad Street, and will work closely with the Director of Staff Operations to provide fiscal and administrative assistance.

• Support the Building Manager with daily tasks
• Assist with fiscal training and processes
• Provide support to the Office of the President when needed
• Facilitate the payment process through Real Source and managing internal billing in AiM (Computerized Maintenance Management System (CMMS)) for the office/building
• Support departmental records management as needed
• Assist with urgent or short‑notice tasks and deadlines
• Provide Records Management support for the department when needed and other support to accomplish short‑notice deadlines
• Assist with front desk coverage during meetings, greet visitors, and answer all incoming phone calls
• Work in the office Monday through Friday from 8 am–5 pm

• Excellent communication skills
• Strong organizational abilities and attention to detail
• Proficiency in typing and filing
• Experience with Microsoft Word and Excel, as well as Google Suite
• Ability to operate general office equipment
• Capability to work under pressure in a fast‑paced environment and meet deadlines when necessary
• Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU

• 1–3 years of experience in an office setting

$15 – $20/hr

Non‑Exempt

Monday‑Friday, between the hours of 8:00 am–5:00 pm

Approx. up to 29 hrs per week

No

No

Fully Onsite