CTCCE Administrative Assistant SOM | Surgery

Duties & Responsibilities

The Administrative Assistant provides administrative support to the department, including data entry, student progress tracking, email management, and other general office duties. This role requires strong organizational, communication, and interpersonal skills with the ability to work independently.

Unit: School Of Medicine MBU

Department: Surgery

• Accurately and efficiently enter data into various databases and spreadsheets.
• Maintain data integrity and accuracy.
• Perform data entry audits and resolve discrepancies.

• Check various platforms for student progress.
• Update spreadsheets and tracking boards as needed.
• Notify program staff of progress.

• Manage and respond to incoming and outgoing emails.
• Draft and compose professional emails on behalf of supervisor.
• Monitor email inboxes for urgent or critical messages.

• Answer main line phone calls.
• Assist customers with basic questions.
• Routing calls to staff as appropriate.

• Assist with special projects as needed.
• Other administrative duties as assigned.

• Proficiency in Microsoft Office Suite.
• Excellent data entry and typing skills.
• Ability to perform recurrent tasks independently.
• Attention to detail and accuracy.
• Ability to prioritize tasks and meet deadlines.
• Positive and professional demeanor.
• Hybrid, must have computer and internet access.
• Demonstrated experience working in and fostering an environment of respect, professionalism and civility with a population of faculty, staff, and students from various backgrounds and experiences, or a commitment to do so as a staff member at VCU.

• 3 years previous experience in administrative or office management.

Salary Range: $15 - $25 /Hour

FLSA Exemption Status: Non-Exempt

Hours per Week: 28

ORP Eligible: No

Flexible Work Arrangement: Hybrid

University

Job Title:

91901 - Open

Rank: Non Faculty

Tenure: Ineligible