Executive Assistant

The Executive Assistant will provide high-level administrative, coordination, and organizational support to the Sr. Vice President of Colonial Webb, as well as other company executive officers located in our Richmond office.

At Colonial Webb, we are deeply committed to our people, our culture, and the continued growth of our business. As a full-service MEP (Mechanical, Electrical, and Plumbing) contractor, we pride ourselves on the quality and expertise of our teams, who work across a diverse range of specialties, including New Construction, Mechanical Service, Industrial Refrigeration, and Manufacturing. For over 50 years, we ve been dedicated to delivering comprehensive solutions and unmatched service to our commercial customers, earning a reputation as a trusted contractor in the industry.

• Market, competitive wages based on experience
• Opportunities for career growth, training, and development
• 401(k) plan with a generous company match
• Personal leave, paid holidays, bereavement leave
• Excellent Medical, dental, vision, and Rx drug insurance
• Life and accidental death insurance
• Short and Long-Term Disability insurance
• Employee referral incentives
• Scholarship program for employees’ children

• Provide comprehensive administrative support to the Sr. Vice President and Richmond-based executive team, including calendar management, travel coordination, meeting scheduling, and correspondence.
• Act as a gatekeeper and liaison, managing communication flow and prioritizing competing demands.
• Prepare, review, and edit executive communications, presentations, and reports.
• Support board-level and leadership team meetings by preparing agendas, taking minutes, and tracking action items.
• Coordinate and manage confidential and sensitive information with discretion.
• Organize and prioritize tasks and activities to help executives make the most efficient use of their time.
• Maintain organized systems for document management, project tracking, and executive workflows.
• Assist in the preparation and execution of internal events, leadership meetings, employee engagements, and celebrations.
• Ensure executives are informed and equipped with necessary information prior to meetings and engagements.
• Support Sr. Vice President/Executive-sponsored initiatives, strategic planning activities, and enterprise-wide projects.
• Conduct research, compile information, and support the development of executive-level documents and briefings.
• Lead or assist with special assignments that improve organizational efficiency or enhance the executive office experience.

• 5+ years of executive-level administrative support experience, preferably supporting C-suite leaders.
• Exceptional organizational, time-management, and multitasking abilities.
• Strong verbal and written communication skills, with the ability to represent the Executive Office professionally.
• High degree of integrity and ability to maintain strict confidentiality.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort with modern collaboration tools.
• Proven experience managing complex calendars, travel, and high-volume scheduling.
• Experience in construction, engineering, or a similar fast-paced, project-driven environment.
• Familiarity with Lean, continuous improvement, or operational excellence principles.
• Experience supporting multiple executives simultaneously.

Apply online:

EOE M/W/Disability/Vets

Veterans and those with previous military experience are encouraged to apply.