Administrative Coordinator- Region Jail Team

Richmond Behavioral Health Authorit is seeking an Administrative Coordinator to join our Regional Programs
! The preferred candidate will provide a high level of skilled administrative support to the Region 4 Jail Team and other assigned programs, including planning, monitoring and coordinating programs, activities and staff; maintaining records and files; preparing reports; maintaining accurate and timely data entry of consumer information into the electronic system; and related work as apparent or assigned. Work is performed under the limited supervision of the assigned Program Supervisor.

• Provides administrative support to the Region 4 Jail Team, Jail‑Based Restoration Unit at Riverside Regional Jail, and other assigned programs.
• Processes court orders and referrals for services within established time frames.
• Collaborates with courts, attorneys, and other community partners to obtain relevant information for court orders in accordance with Virginia statutes and best practices.
• Manages confidential psychological, medical, and legal information in an ethical manner and in accordance with legal standards.
• Ensures accuracy and validity of information to comply with statutory obligations, and collects and compiles statistical data to prepare monthly reports.
• Updates consumers' files, database records, and various tracking documents as needed.
• Prepares timesheets for assigned personnel, collects leave documentation, and forwards electronic timesheets to appropriate parties.
• Maintains an inventory of office supplies and orders supplies as needed.
• Prepares and submits reports for management as required, ensuring compliance with all State and Federal regulations.
• Creates and compiles expenditure spreadsheets from invoices, verifies invoice accuracy, and reviews and submits reimbursement and refund requests.
• Prepares monthly meeting minutes of staff meetings and other meetings as required.
• Ensures appropriate forms are used by staff, maintains all manuals held by staff and supervisory levels, prepares and updates forms, and maintains original packets for intake, assessment and annual reviews.
• Creates marketing items for consumer referrals as needed, including greeting cards and presentation boards for events.
• Maintains staff contact list, including staff listings, email address book, and website.
• Collects employee and consumer suggestions and generates monthly reports for Managers and/or Directors.
• Provides training for other administrative staff on various software packages, troubleshoots hardware, software and office equipment issues within assigned programs.
• Organizes, reconciles and distributes multiple daily schedules; schedules and reschedules appointments for consumers as required.
• Files and scans various documents.
• Performs special projects as assigned.