Scheduling Specialist

Overview

Working Title Scheduling Specialist. Role Title Education Support Spec III. Role Code 29144. FLSA Nonexempt. Pay Band 03. Position Number . Agency:
Virginia Peninsula Community College. Division:
Virginia Peninsula Community College (Div).

Work Location:

Hampton - 650. Hiring Range: $44,500 - $50,000. Emergency/Essential Personnel No. EEO Category B-Professional. Full Time. Telework options:
Not currently available.

Work Schedule:

Primarily Monday–Friday; 8 am – 5 pm with occasional evening and weekend hours required. Sensitive Position:
No.

Virginia Peninsula Community College is a two-year institution of higher education established as part of a statewide system of community colleges. It principally serves the residents of the cities of Hampton, Newport News, Poquoson, and Williamsburg, and the counties of James City and York.

This position has been reposted. Candidates who previously applied and are under consideration will continue in the review process. The Scheduling Specialist supports the Office of Academic Affairs by scheduling classes in collaboration with instructional divisions, reviewing and verifying schedule input, identifying incomplete information, assessing potential impacts on the Schedule of Classes and registration, and assisting with special projects as needed.

The Scheduling Specialist will report to and work closely with the Academic Data and Scheduling Analyst to ensure accurate and timely input of the academic schedule.

• Schedule classes in coordination with instructional divisions; review and verify schedule input; identify incomplete information; assess impact on the Schedule of Classes and registration; publish the academic schedule.
• Advise and troubleshoot information systems related to scheduling; coordinate room assignments; monitor scheduling publication deadlines and guidelines.
• Assist the Associate Vice President for Academic Affairs with special projects and other duties; collaborate with other administrative offices to support scheduling initiatives.
• Support campus operations with related duties as assigned.

• This position is designated as a Campus Security Authority. All employees are responsible employees and mandatory reporters.
• Special assignments may be required; may assist the agency or state government in the event of an emergency declaration by the Governor.

• Familiarity with academic course scheduling.
• Relevant related work experience.

• In-depth knowledge of higher education course scheduling principles, practices, and compliance requirements.
• Familiarity with online catalog systems and their integration with curriculum and scheduling.
• Knowledge of scheduling databases, master course files, and related institutional records.
• Knowledge of student information systems (SIS) and reporting tools to manage, analyze, and update records.
• Understanding academic processes and data workflows that inform schedule development.
• Knowledge of regulatory requirements (federal, state, and accrediting bodies such as SACSCOC and VCCS policies) that impact scheduling and academic operations.
• Knowledge of faculty workload requirements, contract compliance, and institutional scheduling policies.
• Understanding of enrollment management principles and how scheduling decisions affect access, retention, and program productivity.
• Knowledge of classroom utilization standards, space management strategies, and scheduling efficiency metrics.
• Knowledge of project coordination and administrative processes to support institutional initiatives.
• Ability to apply scheduling analytics to optimize course offerings and improve student access.

• Proficiency with enterprise academic technologies, including student information systems (e.g., People Soft), scheduling tools (e.g., Ad Astra), and student success platforms (e.g., Navigate).
• Advanced proficiency in Microsoft Excel (pivot tables, formulas, reporting) and competency across the Microsoft Office Suite.
• Data visualization and dashboard/report preparation to communicate scheduling and enrollment data clearly to stakeholders.
• Strong…