Athletics Administrative Assistant

Overview

Working Title:

Athletics Administrative Assistant
Role

Title:

Admin and Office Spec III
Role Code: 19013-SW
FLSA:
Nonexempt
Pay Band: 03
Position Number: 295W0380
Agency:
Tidewater Community College
Division:
Tidewater Community College (Div)

Work Location:

Portsmouth - 740
Hiring Range: $16.50 per hour, part time
Emergency/Essential Personnel:
No
EEO Category: F-Admin Supp
Full Time or Part Time:
Part Time
Telework options:
No (telework options are subject to change based on business needs)

Availability:
Part Time, up to 29 hours per week. Availability needed during weekdays with occasional evenings and weekends based on the Athletics schedule. Sensitive Position:
No

Note:

Tidewater Community College has served South Hampton Roads for 50 years and offers multiple campuses and centers. This description reflects the responsibilities and qualifications for the Athletics Administrative Assistant position as part of the Athletics and Intramural Sports program.

The Athletics Administrative Assistant provides comprehensive administrative and operational support to the Director of Athletics and Intramural Sports. This role ensures smooth day-to-day operations of the Athletics program, including managing procurement and financial processes, coordinating logistics for athletic events, and serving as a liaison between internal departments and external partners. The position supports student-athlete success and helps maintain compliance with institutional and NJCAA requirements.

• Manage calendars, schedule meetings, and coordinate travel arrangements for athletic teams and staff.
• Assist Director of Athletics and Intramural Sports in coordinating and planning game schedules, game contracts and home/away athletic events.
• Serve as the primary point of contact for Athletics-related inquiries.

• Oversee procurement processes, including eVA requisitions and vendor transactions.
• Process invoices and communicate with Finance, Institutional Advancement, and campus business offices to ensure timely payments.
• Assist with cash advances, credit card transactions, and monthly financial reporting.

• Coordinate with internal departments for athletic operations.
• Make administrative calls and follow up on reservations, approvals, and service requests.

• Arrange meal orders, transportation, and security for athletic events.
• Support logistics for volunteer and community engagement activities.

• Maintain accurate records of financial transactions, vendor agreements, and scheduling.
• Support Director of Athletics and Intramural Sports in ensuring adherence and compliance with college policies and NJCAA guidelines.

Other duties as assigned by the Director of Athletics and Intramural Sports. May be required to perform other duties as assigned and may be requested to assist the agency or state government in the event of an emergency declaration by the Governor.

• Previous administrative experience, preferably in athletics or higher education.
• Experience with procurement systems (eVA or similar) and financial processes.
• Strong organizational, time-management, and project management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and database systems.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong problem-solving, critical thinking, and customer service skills.
• Ability to organize, prioritize, and manage multiple tasks effectively.
• Knowledge of policy and procedure interpretation and application.
• Ability to maintain confidentiality and handle sensitive information.

• Knowledge of People Soft systems.
• Experience working with community college students and the general public.
• Familiarity with NJCAA compliance and college athletics operations.
• Experience coordinating events and travel logistics.
• Knowledge of budget tracking and vendor management.

• Operation of a State Vehicle:
  No
• Supervises Employees:
  No
• Required Travel: N/A

Posting Number:
Recruitment Type:
General Public - G

Number of Vacancies : 1
Position End Date (if temporary): N/A
Job Open Date: 01/21/2026
Job Close Date: 02/11/2026
Open Until Filled:
No
Agency Website: TCC.EDU

Contact:
Lizette White
Email:
Ldwhite
Phone: [Not provided]

In support of the Commonwealth’s commitment to inclusion, applicants may need to provide an AHP Letter through the Commonwealth’s Alternative Hiring Process. Links and contact information are provided in the posting. Service-Connected Veterans may also apply via the AHP with an AHP Letter. See posting for details.

The selected candidate’s offer is contingent upon a criminal background investigation, which may include fingerprint checks, local agency checks, employment verification, verification of…