Practice Administrative Assistant

Overview

Mc Guire Woods  LLP has an opening for a Practice Administrative Assistant in our Richmond, VA office. This position supports Practice Assistants with a variety of administrative tasks. The ideal candidate takes initiative and demonstrates strong organizational skills. Administrative experience, specifically in a legal environment, is preferred.

Mc Guire Woods , one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, Mc Guire Woods  offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

• Making copies of documents for service; preparing envelopes and/or labels for said service.
• Preparing material for overnight/mail service, deliveries, and courthouse filings where appropriate.
• Arranging for payment of case related invoices and attorney expense reports via Chrome River.
• Making travel arrangements as required.
• Entering attorneys’ time into time management system as requested.
• Performing other administrative tasks and special projects as requested.
• Preparing Fed Ex transmittals.
• Arrange messenger services for same day deliveries.
• Calendaring internal and/or external meetings for attorneys.
• Search and review Worksite electronic files for specific requests; circulate to appropriate parties per instructions.

• Requires high school diploma or GED or an equivalent combination of education and experience.
• Must have 2 or more years of office experience.
• Must be proficient with Microsoft products, such as Word, Outlook, Office and document management software; must be highly proficient in Excel.
• Preferred experience billing software (Elite), and expense reimbursement software (Chrome River).
• Must be highly organized, proactive, tech-savvy, able to work under pressure, and be a self-starter.
• Must have strong attention to detail, possess proofreading skills, ability to effectively manage relationships and work as a part of a team.

Have more questions? Connect with a recruiter directly.