Executive Assistant to Chief Deputy Attorney General and Chief of Staff

Overview

Title: Executive Assistant to Chief Deputy Attorney General and Chief of Staff

State Role

Title:

Executive Assistant

Hiring Range: Commensurate with Experience, Up To $85,000

Pay Band: UG

Agency: Attorney General & Dept of Law

Location: Office of the Attorney General

Agency Website: https://(Use the "Apply for this Job" box below)./

Recruitment Type: General Public - G

Special

Note:

This is a Political Appointee position.

• Under the direction of the Chief Deputy Attorney General (CDAG) and Chief of Staff, provide executive-level administrative support to the CDAG and Attorney General's Chief of Staff, handling a range of duties and responsibilities.
• Administrative Support:
  Manage calendars, schedule appointments, coordinate meetings, and arrange travel.
• Communication Management:
  Handle incoming and outgoing communications (emails, phone calls, written correspondence); draft and prepare official documents, letters, reports, and other materials as required.
• Records Management:
  Maintain accurate records, files, and databases with confidentiality and security for sensitive information; retrieve and compile data as needed and assist with presentations and reports.
• Meeting Coordination:
  Organize internal and external meetings, conferences, and events, including logistics, agendas, materials, and follow-up actions; attend meetings and take minutes when required.
• Liaison Function:
  Serve as a primary point of contact between the CDAG, Chief of Staff, and internal/external stakeholders; handle inquiries and requests promptly and professionally.
• Research and Analysis:
  Conduct research, collect data, and provide analysis on various topics; prepare summaries, briefing notes, and presentations for decision-making.
• Office Management:
  Oversee the Executive Suite operations, ensure supplies and resources are available, and coordinate with IT and other departments as needed.
• Confidentiality and Ethics:
  Maintain a high level of confidentiality, integrity, and professionalism; adhere to ethical standards and regulations governing the Attorney General's office.
• Performs other related duties as required.

• Proven experience in providing executive-level administrative support, preferably in a legal or government setting. Familiarity with legal terminology and processes is desirable.
• Strong organizational skills with the ability to manage multiple tasks, prioritize, and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills, including composing professional correspondence and taking accurate meeting minutes; ability to interact professionally with a diverse range of individuals.
• Meticulous attention to detail and high accuracy in record-keeping, data entry, and document preparation.
• Ability to handle confidential and sensitive information with discretion and maintain strict confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software; experience with document management systems and databases is a plus.
• Strong interpersonal skills; ability to work both as part of a team and independently; professionalism, tact, and diplomacy in dealings at all levels.
• Flexibility to adapt to changing priorities and work under pressure while maintaining a positive attitude and commitment to excellent service.
• Notary public in the Commonwealth of Virginia or ability to obtain within the first 60 days of employment.

Any combination of education and experience equivalent to a bachelors degree in a relevant field.

Kindly utilize the Virginia Jobs website (https://) to submit your application. Applications sent to the Recruitment email address will not be reviewed for the hiring process. We do not entertain phone calls or emails regarding application status; instead, please login to the Page Up/RMS system for updates on your application's status.

Name: OAG Recruitment

Phone:

Email: recruitmentte.va.us

In support of the Commonwealth’s commitment to inclusion, individuals with disabilities are encouraged to apply through the Commonwealth Alternative Hiring Process. To be considered, applicants may provide their AHP Letter (formerly COD) through DARS/DBVI, or other eligible documentation as applicable. For AHP resources, contact DARS at .

Note:

Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022 and February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.