Executive Support Coordinator

The Autism Society of Central Virginia (ASCV) is seeking a highly organized, detail-oriented Executive Support Coordinator to provide direct administrative and coordination support to the Executive Director. This role supports the Executive Director’s day-to-day effectiveness by managing email and calendars, preparing meetings, tracking commitments, and ensuring consistent follow-through on internal and board-related work.

As ASCV continues to grow in programs, partnerships, and governance, the Executive Support Coordinator plays a key role in supporting executive workflow, communication, and preparedness, helping the Executive Director stay focused on strategic priorities through strong organization, coordination, and execution.

Executive Director Email & Communications Support:

• Monitor and manage the Executive Director’s assigned inboxes
• Flag priority messages and items requiring review or decisions
• Draft routine responses and acknowledgments on behalf of the Executive Director
• Coordinate scheduling and follow-up from email communications
• Maintain inbox organization, tracking, and follow-through

Executive Director Meeting & Calendar Support:

• Manage the Executive Director’s calendar and scheduling
• Coordinate internal, external, board, and committee meetings
• Prepare and distribute agendas and meeting materials in advance
• Take notes or minutes and track action items
• Send post-meeting summaries and follow-up communications to support accountability

Board & Committee Coordination Support:

• Coordinate logistics for board and committee meetings on behalf of the Executive Director
• Prepare and distribute board materials in coordination with staff
• Maintain board rosters, terms, and contact information
• Track board deliverables, governance documents, and deadlines
• Support board onboarding logistics and ongoing administrative needs

Task & Deadline Tracking in Support of Executive Leadership:

• Maintain master task lists and project trackers related to the Executive Director's responsibilities
• Track deadlines and deliverables across leadership and board work
• Follow up on outstanding action items and requests
• Prepare weekly or regular summaries highlighting upcoming deadlines and items requiring the Executive Director's attention

• Strong organizational and follow-through skills
• Excellent written communication and attention to detail
• Comfort handling confidential information with discretion
• Demonstrated proficiency with Google Workspace (Gmail, Calendar, Drive, Docs) and Microsoft Office (Outlook, Word, Excel)
• Experience managing calendars, email, and shared documents
• Ability to manage multiple priorities and shifting deadlines
• Familiarity with project management or task-tracking tools preferred
• Experience in an administrative or executive support role preferred

• Ability to work in a hybrid environment, including some in-office presence
• Strong reliability and responsiveness during scheduled work hours
• Ability to work independently while maintaining close coordination with the Executive Director

Compensation: $24-$28 Hourly, commensurate with experience and qualifications.

ASCV offers part-time employees PTO and a monthly phone stipend.

ASCV offers a collaborative, mission-driven work environment and the opportunity to support executive leadership at a growing nonprofit organization serving the autistic community.

All offers of employment are contingent upon reference and background checks. ASCV is an equal opportunity employer; we celebrate diversity and are committed to creating an inclusive environment for all employees.