ACE Program Assistant

Overview

ACE Program Assistant – Admin and Office Spec III (Role Code 19013-SW).
Pay band: 03 (Annual salary $21.34‑$26.09).
Position Type:
Part‑time (29 hrs/week).

Schedule:

8:00 am – 2:30 pm, Monday‑Thursday (or as scheduled).
Eligible for telework as per business needs.

• Serve as first point of contact for students requesting academic assistance at the Academic Center for Excellence (ACE) at Locust Grove Campus.
• Schedule on‑campus or online tutoring appointments and monitor student progress.
• Provide coverage for the ACE Online Zoom room: greet students, assess needs, schedule appointments, direct to breakout rooms.
• Maintain ACE textbook database and order textbooks for ACE locations and Nursing Instructional Assistants.
• Conduct all department purchasing through eVA.
• Coordinate remediation and workshops for nursing students (e.g., Drug Dosage Workshops, Nursing SI sessions).
• Conduct tours, presentations, and assist with Welcome Day and other college events.
• Assist with organization of the annual ACE Tutor Training Retreat.
• Perform other duties as assigned, including emergency support if required.

• Excellent interpersonal and judgment skills.
• Proficiency with Microsoft Word, Excel, Publisher, Google Apps, Canvas, Zoom.
• General understanding of courses taught at Germanna.
• Outstanding organizational skills, patience, strong service orientation.
• Ability to multitask in a fast‑paced environment.
• Willingness to learn AI tools.

• Administrative experience.
• Procurement experience.
• Higher‑education environment experience.

Travel between campuses may be required. No state vehicle required.

Contact Name:
Catra Godwin
Email: cgodwin

We encourage individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. Applicants must provide an AHP Letter from DARS or DBVI, and service‑connected veterans may also apply via the AHP. AHP letter can be requested at https://(Use the "Apply for this Job" box below). or by calling DARS 800‑552‑5019 or DBVI 800‑622‑2155.

The Virginia Community College System (VCCS) provides equal employment opportunities and prohibits discrimination and harassment of any type. VCCS is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), providing reasonable accommodation when requested.

VCCS uses E‑Verify to check employee eligibility to work in the United States. Candidates are required to complete an I‑9 form and provide documentation of identity.

The selected candidate’s offer is contingent upon a successful criminal background investigation, which may include fingerprint checks, local agency checks, employment verification, education verification, and credit checks.