Senior Administrative Assistant; Administrative Support Assistant III - Tech

Capital One is looking for an exceptionally bright, multitasking, and self‑motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast‑paced, tech‑savvy environment. You will partner with multiple executives to handle administrative tasks, freeing up their time to focus on departmental and company goals. Your quick thinking, flexibility, and adaptability will be key in meeting constantly changing demands and priorities.

As the gatekeeper and extension of your executive leaders, you will frequently find yourself at the center of everything that happens on the team, playing a pivotal role in ensuring a well‑run, efficient, productive, and happy team.

In this role you are a jack of all trades. Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives’ complex schedules, handle travel arrangements, create expense reports, and disseminate information. Your communication will be personable while still getting your point across. As a team ambassador, you are proficient in writing and proofreading with impeccable grammar and composition.

• Managing daily calendars for multiple executives, demonstrating flexibility and problem‑solving abilities to adjust or prioritize schedules based on last‑minute changes.
• Arranging and reserving conference rooms, catering, audio/video and other essential services as needed for meetings and conferences.
• Coordinating travel arrangements and creating expense reports in a timely manner using Capital One systems.
• Driving key team activities and events (such as all‑hands meetings, team meetings, conferences, ordering supplies and social events).
• Preparing professional business communication documents including memos, letters, and emails.
• Building and maintaining good business relationships with executives and administrative staff across the organizations.
• Participating in general administrative duties (copying), distributing mail, ad‑hoc projects, committees and/or group events.
• Promoting a fun and team‑oriented work environment.

• High School Diploma, GED, or equivalent certification.
• At least 2 years of Administrative experience.
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.

• Associate’s Degree.
• At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast‑paced environment.
• At least 3+ years of calendar management supporting multiple executives.
• At least 1+ year of meeting and event planning experience.
• Experience setting up video conference and Zoom/Skype technology for meeting users.
• Experience planning ahead and managing time effectively.
• Excellent written and verbal communications.
• Excellent organizational skills.

At this time, Capital One will not sponsor a new applicant for employment authorization for this position.

The minimum and maximum full‑time annual salaries for this role are listed below, by location.

• McLean, VA: $80,900 – $92,300 for Admin Support Assistant III
• Plano, TX: $73,500 – $83,900 for Admin Support Assistant III
• Richmond, VA: $73,500 – $83,900 for Admin Support Assistant III
• Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate’s offer letter.

Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well‑being. Learn more at the Capital One Careers website. Eligibility varies based on full or part‑time status, exempt or non‑exempt status, and management level.

This role is expected to accept applications for a minimum of 5 business days.

No agencies please. Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non‑discrimination in compliance with applicable federal, state, and local laws. Capital One promotes a drug‑free workplace. Capital One will consider for employment qualified…