Administrative Specialist - Putney House

Administrative Staff Specialist - Putney House page is loaded## Administrative Staff Specialist - Putney Houselocations:
Richmond, VAtime type:
Full time posted on:
Posted Todayjob requisition :
R40374

The Administrative Staff Specialist performs administrative/secretarial functions for the Department that include:
Welcoming guests/visitors by greeting them in person or by phone and answering or referring inquiries.  Provides coverage at front desk.  Ensures reception area is tidy and presentable.
Directing visitors by maintaining employee directories and giving instructions.  Schedules meetings and conference room spaces.  Coordinates mail flow, collects and distributes parcels and other mail.  Providing oversight of the Putney House parking lot (P-Lot), which entails authorizing usage, monitoring traffic flow, and requesting citations as   needed; works closely with VCUPD.  Maintaining inventory for hospitality center and other supplies as needed.  Providing excellent customer service and completing all assignments, projects, and duties for day-to-day operations in a timely fashion.  

Performs various clerical duties such as photocopying, faxing, filing, and collating, as needed.  Maintaining security by following outlined procedures.  Other duties as assigned.
The Administrative Staff Specialist arranges for the repair and maintenance of office equipment, monitors staff attendance and time, and assists staff as needed. The Administrative Staff Specialist facilitates and coordinates the day-to-day administrative activities of the department. This position supports fiscal and time management objectives of the department by coordinating administrative services through effective interactions with staff.

Licensure, Certification, or Registration Requirements for Hire: N/A    Licensure, Certification, or Registration Requirements for continued employment: N/A    Experience

REQUIRED:

Minimum of four (4) years of previous secretarial/administrative work experience in an office setting  Previous experience with Microsoft Office applications and e-mail/calendaring    Experience PREFERRED:  Five (5) years of previous secretarial/administrative work experience in an office setting  Previous experience in an academic health care setting    Education/training

REQUIRED:

High School Diploma or equivalent    Education/training PREFERRED:  Associate Degree in Business or related field from an accredited program    Independent action(s) required:  Coordinates recruitment activities and scheduling of interviews with applicants.  Performs daily activities with minimal supervision.  Ability to work in a fast pace environment; proactively resolve problems with minimal supervision.  Orders supplies/equipment.  Arranges for the repair and maintenance of office equipment    Supervisory responsibilities (if applicable): N/A    Additional position requirements:

Work schedule may change based on department's needs    Age Specific groups served:
All    

Physical Requirements (includes use of assistance devices as appropriate):  Physical:
Lifting less than 20 lbs. Lifting 20-50 lbs.

Activities:

Prolonged standing  Mental/Sensory:
Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Reading, Logical thinking  Emotional:
Fast pace environment, Able to handle multiple priorities, Able to adapt to frequent, change

EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.
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