Administrative Coordinator-General Services

The Richmond Behavioral Health Authority is seeking a full‑time Administrative Coordinator to support our General Services Team. The successful candidate must be able to perform advanced technical work overseeing facility maintenance, operation and general vendor management including but not limited to building security, safety, parking, housekeeping services, and RBHA property. The position will oversee general functions of housekeeping and security employees while performing other duties as apparent or assigned.

Willingness to support unannounced or unscheduled events at a moment’s notice to ensure the continuous operation and safety of the facility. Work is performed under the general direction and limited supervision of the General Services Manager.

• Support programmatic operations by coordinating with various departments to ensure their facility‑related needs are met.
• Ability to create complex spreadsheets, use advanced formulas, and generate detailed reports.
• Answers telephone; provides administrative support to an assigned division within the Authority.
• Updates database records and various tracking documents as needed.
• Assist with timesheet preparation for manager review and approval.
• Maintains Authority vehicles insurance.
• Process, track, report small purchase credit card transactions for payment and discrepancy (BOA, Sams Club, etc.).
• Maintains an inventory of office supplies; orders supplies as needed for general services.
• Track, monitor, and report facility expenditures to General Service Manager to ensure budgetary compliance.
• Process invoices for timely payment; verifies accuracy of invoices; reviews and submits reimbursement and refund requests as necessary or required.
• Prepares monthly meeting minutes of staff meetings and other meetings as required.
• Create, revise, and maintain facility operating manuals and standard operating procedures to promote safe and compliant worksites.
• Assist supervisor with the oversight of general services vendors to support continuity of daily operations.
• Serve as a backup to other general services employees and lobby receptionist as requested and necessary.
• Collects and compiles statistical data to prepare monthly reports.
• Provides training for other staff on various software packages; troubleshoots hardware, software and office.
• Prepares and submits reports for management as required ensuring compliance of all State and Federal regulations.
• Maintains vendor contact list including company listings, email address book and websites.