Administrative Services Specialist

Administrative Services Specialist – VCU Health

Provides executive level administrative support to VCUHS Vice President(s) or Executive Director(s). The role ensures all administrative assignments are carried out in a professional, timely and confidential manner and that the office operates efficiently and effectively.

• Provide independent administrative support, including full spectrum of administrative responsibilities.
• Communicate and interact with all levels of internal and external contacts.
• Oversee operational aspects of office.
• Coordinate/schedule all meetings and make related arrangements.
• Type a variety of documents.
• Screens and refers calls.
• Handles purchase requisitions and travel reimbursements, etc.
• Back‑up coverage to other senior level executives as needed.

• Minimum of four (4) years of secretarial/administrative work experience in an office setting.
• Previous experience with Microsoft Office applications and e‑mail/calendaring.

• One (1) year supervising staff.
• Two (2) years of accounting/budgeting functions in a corporate setting.

• High School Diploma or equivalent.

• Associate Degree in Business, Accounting or related field from an accredited program.

• Must be able to perform all administrative responsibilities independently.
• Supervisory responsibilities (if applicable): may supervise assigned staff or interns/students.

• Lift 20–50 lbs.
• Prolonged sitting, frequent bending, walking (distance).
• Strong recall, reasoning, problem solving, hearing, speaking clearly, writing legibly, reading, logical thinking.
• Fast‑paced environment, steady pace, handling multiple priorities, adapting to frequent change.

None (N/A).

EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.