Management Analyst, Associate

The City of Richmond Department of Public Utilities - Customer Service Division is seeking a qualified candidate for the position of Management Analyst, Associate. This position is an essential component of the daily financial and administrative operations for The DPU Customer Service Division. This position will assist senior leadership with procuring goods and services and reconciling financial reports. Additionally, this position is responsible for reviewing accounts payables, processing vendor receipts, executing daily account procedures and facilitating and renewing contracts.

Efforts will provide skilled financial, administrative, and clerical support for the team manager and other members of the team.

• Coordinating and managing programs and projects; preparing necessary forms and other documentation; performing necessary administrative duties related to programs.
• Receiving, collecting, and entering data and other information in databases or related systems; compiling and analyzing data, reaching conclusions, and recommending proposals; summarizing and reporting as necessary.
• Preparing, distributing, and submitting reports, logs, notes, and other documentation.
• Performing administrative duties in the office such as maintaining inventory, maintaining files, sorting, and addressing incoming correspondences, etc.; providing back-up support in department or focus area as needed; acting as liaison when needed.
• Assisting with special programs and projects.
• Acting as liaison for Oracle system and ERP system; preparing, entering, and processing all purchase order requests as directed for O & M, Capital Improvement Projects.
• Providing standardized training when needed.
• Researching vendor inquiries.
• Gathering, compiling, analyzing, and developing recommendations and reports from data.
• Coordinating the administrative and procedural aspects of programs or projects to assist senior analytical staff and supervisors/managers.
• Processing purchasing transactions, including but not limited to division accounts payable/receivable, purchase orders and requisitions, P-Card reconciliation, invoices, contracts, and personnel forms.
• Serving as the primary point of contact for information dissemination and data gathering.

• Bachelor's degree in business/public administration or field related to assignment
• Two years of paraprofessional experience in area related to assignment, such as assisting with program or project administration and management analysis
• An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification

• Experience working with an Oracle based financial system.
• Experience working with an ERP based system.
• Experience with procurement policies and practices.
• Experience with Accounts Payable is a plus.
• Intermediate to expert level proficiency in Microsoft Office Suite.

• Some assignments may require a valid Driver's License with a satisfactory driving record, and a valid Commonwealth of Virginia Driver's License within 30 days of hire.

TYPICAL KNOWLEDGE, SKILLS, AND ABILITIES:
These are a representative sample; position assignments may vary.

• General and special funds
• Electronic databases and related software applications
• Governmental accounting concepts
• Intermediate to advanced level mathematics and statistics as applicable to appraisal measures and assessment ratio studies
• Thorough knowledge of computer programs such as Microsoft Office Suite and Adobe Acrobat

• Analyzing and aggregating data
• Analyzing and interpreting manuals and operating procedures
• Assisting with special projects and programs
• Communicating with various internal and external departments effectively
• Communicating results of analyses and recommendations professionally and effectively with senior management and peers
• Conducting basic analyses
• Developing manuals and operating procedures as necessary
• Developing recommendations and reports
• Gathering…