Administrative Assistant

Job Responsibilities

• Manage company communications with customers, suppliers and subcontractors
• Schedule meetings for the company President and Project Coordinator
• Customer material selections, and allowances
• Customer invoicing and bill payments
• Assist in ordering and managing construction materials
• Aide in marketing via print, mail, email, and social media
• Track company expenses, prepare monthly statements, and work together with the company bookkeeper
• Manage a customer database/ Customer Relationship Management (CRM) program
• Aide in updating the company website
• Organize office files, including all subcontractor insurances and tax information

• Excellent computer skills, with proficiency in Microsoft Office programs such as Word and Excel, and knowledge of email.
• Familiarity with social media platforms such as Facebook, Instagram, etc., and ideally with the ways to market and advertise thought these channels
• Strong interpersonal /teamwork skills
• An ability to multitask effectively
• Superb organizational skills

All applicants are subject to a background check, and must comply with Maison's drug-free workplace policy. Applicants also must have reliable transportation to get to work each day.

Maison Construction and Renovations is a premier, full service residential general contracting company, specializing in home renovations and additions in the greater Richmond area. Founded in 2013, Maison management brings over 15 years of construction expertise to you. We can assist with all aspects of your project including concept, design, materials selection, and all phases of construction. We go to all lengths to ensure that your project not only meets your expectations, but does so on time, and on budget.

Our ultimate goal is to make your house the home you've always dreamed of.

At Maison, we have a can‑do attitude when it comes to our work. Each project is custom‑tailored to the goals of our client. We employ a “no boundaries” approach, and will do all that we can do to provide our customers exactly what they envision, and to do so in a cost‑effective, professional and timely manner. Our customers have an appreciation for quality craftsmanship and materials, that are seamlessly incorporated into custom designed, inspiring spaces.

Whether it is a simple renovation, a large addition or auxiliary dwelling, complete remodel, or a brand new, custom built home, our commitment to excellence will ensure that each client’s individual needs, tastes, and goals are achieved.

Richmond, VA

• High school or equivalent (required)
• Microsoft Office: 2 years (Required)
• Administrative: 2 years (Preferred)
• Spanish (Preferred)
• Portuguese (Preferred)
• English (Required)

This is a full‑time position (40 hours per week). Some activities can be done remotely providing daytime flexibility, but required office hours are also scheduled.