Administrative Services Specialist

The Administrative Services Specialist provides executive level administrative support to VCUHS Vice President(s) or Executive Director(s).

The Admin Services Specialist ensures that all administrative assignments are carried out in a professional, timely and confidential manner and that the office operates efficiently and effectively.

The Admin Services Specialist may also provide administrative support to Division Directors/staff and back‑up coverage to other senior level executives as needed.

Licensure, Certification, or Registration Requirements for Hire: N/A

Licensure, Certification, or Registration Requirements for continued employment: N/A

Experience

REQUIRED:

• Minimum of four (4) years of previous secretarial/administrative work experience in an office setting
• Previous experience with Microsoft Office applications and e‑mail/calendaring

Experience PREFERRED:

• One (1) year of experience supervising staff
• Two (2) years of previous experience performing accounting and/or budgeting functions in a corporate setting

Education/training

REQUIRED:

High School Diploma or equivalent

Education/training PREFERRED: Associate Degree in Business, Accounting or related field from an accredited program

Independent action(s) required: All administrative responsibilities are performed independently.

Responsibilities:

• Communicates and interacts with all levels of internal and external contacts
• Oversees operational aspects of office
• Coordinates/schedules all meetings and makes related arrangements
• Types a variety of documents
• Screens/refers calls
• Handles purchase requisitions and travel reimbursements, etc.

Supervisory responsibilities (if applicable):
May supervise assigned staff or interns/students.

Additional position requirements: N/A

Age Specific groups served: N/A

Physical Requirements

• Physical:
  Lifting 20-50 lbs.
• Activities:
  
  Prolonged sitting, Frequent bending, Walking (distance)
• Mental/Sensory:
  Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking
• Emotional:
  Fast pace environment, Steady pace, Able to handle multiple priorities, Able to adapt to frequent change

EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.