Administrative Services Coordinator

Job Summary

The Administrative Services Coordinator provides advance level administrative support to VCUHS Senior Executive(s) and/or the Board of Directors (BOD). This position manages, coordinates and/or performs all administrative functions for the assigned Senior Executive/BOD.

N/A

N/A

• Minimum of five (5) years of progressive work experience in an administrative capacity with at least two (2) years providing administrative support at the management level
• Previous experience with MS Office Suite software applications

• Previous work experience in an academic healthcare setting

• High School Diploma or equivalent

• Bachelor's Degree in Business or related field from an accredited program

• Oversees office management
• Communicates and interacts with all levels of internal and external contacts
• Handles appointment calendar and schedules a variety of internal and external meetings and appointments
• Arranges and coordinates all aspects of meeting arrangements (e.g. agenda, room set-up, catering, production of materials/handouts, presentation, meeting minutes etc.)
• Plans and handles all travel arrangements and reimbursement

May supervise or coordinate the work of one or more secretarial/administrative employees in the Executive Office.

• Required to work times other than weekday day shift depending on needs of the Senior Executive and/or BOD
• May need to work extended hours to provide staff support at off hour meetings, etc.

• Physical:
  Lifting less than 20 lbs.
• Activities:
  
  Prolonged sitting, Walking (distance), Reaching (overhead, extensive, repetitive)
• Mental/Sensory:
  Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking
• Emotional:
  Fast pace environment, Able to handle multiple priorities, Frequent and intense customer interactions, Able to adapt to frequent change

EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.