Workplace Solutions Coordinator "Office Manager Part Time

Workplace Solutions Coordinator "Office Manager" - Part Time

Join our Richmond office as a part‑time Workplace Solutions Coordinator. We are looking for an enthusiastic and energetic individual who is well‑organized, adaptable, and proactive.

We are seeking an enthusiastic and energetic Workplace Coordinator to join our Richmond office. The ideal candidate is well‑organized, adaptable, and an active thinker who always seeks the best approach. The Workplace Coordinator must be able to work independently and enjoy the administrative challenges of supporting a diverse team, including senior leadership and multiple departments. In coordination with the leadership team, the Workplace Coordinator is responsible for overseeing the day‑to‑day operations and community engagement for the Richmond office.

This is a part‑time position—approximately 24‑32 hours per week. Days and hours may vary depending on business needs and candidate availability. The role is onsite.

• Provide operational and logistical support to the Richmond Office.
• Serve as the first point of contact for both internal and external parties.
• Deliver exceptional service to all internal and external clients and visitors.
• Organize travel needs and prepare detailed itineraries for Richmond leadership using Clark’s travel site – Egencia.
• Handle event planning, including volunteering initiatives, office parties, social events, all‑hands meetings, and new hire orientation coordination.
• Inventory, track, and order office and kitchen supplies; ensure workspace and kitchen are neat, clean, and organized.
• Manage invoicing and expenses via the Coupa system, including VP‑level expense reports.
• Oversee vendors and related duties such as maintenance, mail/deliveries, office supplies, equipment, furniture, catering, food/beverage, office cleaning, and errands.
• Act as Property Management Liaison: ensure rent and utilities are paid, manage parking and suite access.
• Maintain office security by following safety procedures, controlling access via the reception desk, keeping logbook, and issuing vendor keys.
• Provide an exceptional workplace experience—from answering the main line to greeting visitors at the front door.
• Communicate daily internal messaging related to Richmond office operations across the region.
• Handle internal meetings as well as conference room coordination and support.
• Prioritize and manage multiple projects simultaneously.
• Maintain accurate documentation and filing systems.
• Perform additional duties as assigned, as necessary.

• Demonstrated ability to think on your feet and solve problems.
• Personal confidence and a passion for customer service.
• Can‑do attitude with superior organizational skills and accuracy.
• Ability to maintain confidentiality in all aspects of job responsibilities.
• Clear and concise written and verbal communication skills.
• Ability to juggle multiple competing priorities under deadlines.
• Advanced proficiency in Microsoft Office;
  Google Suite is a plus.
• Ability to navigate online platforms such as Workday, Salesforce, Coupa, and Egencia.
• Willingness to work occasional early mornings, evenings, and/or weekends as needed.
• Alignment to Clark Standards of Excellence: self‑motivated, results‑oriented, adaptable, team player, accountable, ethical, innovative, resilient, builds relationships, builds people/teams and followership, sets direction and executes.

Location:

Henrico, VA | Salary: $50,000.00 – $60,000.00