Accounting, Administrator

Company Overview

Estes Forwarding Worldwide (EFW) is a leading domestic and international freight forwarder in the United States, providing customized logistics and warehousing solutions for clients around the world. A subsidiary of Estes Express Lines, EFW is backed by an extensive line haul network that supplies a hybrid transportation network to clients. EFW has received industry awards including Specialty Carrier of the Year and E‑Commerce Delivery Carrier of the Year, and has been recognized by Global Trade Americas as a leading 3PL to watch.

• Paid vacation, sick time, and holidays
• 401(k) plan with company match
• Medical, dental, and vision insurance
• Short- and long-term disability plans
• Life and accidental death & dismemberment insurance
• Job referral bonus program

The Accounting Administrator’s main responsibility is to manage, process, code, and pay all non‑transportation invoices across all EFW companies, ensuring accuracy and timeliness. The role also involves maintaining files for non‑transportation suppliers, partners, and vendors.

• Facilitate the day‑to‑day Accounts Payable processes for all non‑transportation invoices
• Organize & track GL codes for all non‑transportation suppliers
• Review and apply proper GL coding for all non‑transportation invoices
• Ensure payments via check, ACH, credit cards, and supplier‑pay are processed timely and accurately
• Resolve discrepancies on all non‑transportation invoices
• Create new suppliers in Oracle via communication & supporting backup documentation to Estes Express Lines (who manages our Oracle data)
• Contact internal teammates and/or our supplier for proper back‑up documentation for payments and clarify questionable invoice items and prices, or obtain approval signatures
• Maintain & manage all non‑transportation vendor files and information, including W9’s being sent to Oracle
• Process incoming mail, including truck mail from Estes Express and/or our stations throughout the country for the Accounting department
• Maintain the non‑transportation inboxes for physically mailed & emailed invoices
• Assist the Cash Application team with the application of ACH/Wired/Credit Card payments
• Assist the Cash application team with daily deposits
• Perform various administrative duties in support of the Accounting department, such as remittance contact for check/ACH payments, phone support
• The position requires an enthusiastic person who can quickly adapt to the ever‑changing environment and who will exhibit that they are part of the EFW team
• Special projects as assigned
• Support and promote company core values
• Regular attendance is required
• Comply with Company C‑TPAT and TSA security procedures
• Perform other duties as assigned

• High school diploma (or equivalent); 2‑5 years of related accounting experience required, 1‑3 years of administrative experience preferred; experience in freight forwarding or transportation industry desired
• Strong proficiency in Microsoft Office, specifically Word and Excel
• Intermediate proficiency in internet, web‑based, and job‑specific software applications
• Flexibility, attention to detail, prioritization, and excellent interpersonal skills; ability to work well with all levels of management and staff, and with outside customers and vendors
• Good judgment; knows when to escalate issues and when to try to resolve
• Self‑starter who can work with little direction
• Excellent spelling, grammar, and written/oral communication skills
• Ability to plan, organize, and manage multiple projects and set priorities
• Ability to work independently or in a team setting, in a fast‑paced environment
• Must be mentally and emotionally capable of handling a high‑stress environment
• Ability to read and interpret general business documents
• Ability to write routine reports and general business correspondence
• Ability to with peers and communicate basic concepts
• Ability to solve practical problems through standardized solutions that require limited judgment
• Ability to follow prescribed and detailed procedures to solve routine problems
• Must pass a pre‑employment drug screen, random drug and/or alcohol tests, and will be subject to a criminal history background check
• Mu…