AR Specialist

Position Summary:

Ensure that the company receives payments for goods and services and properly records the transactions. Provide analytical expertise in managing customer portfolios to ensure receivables are paid within terms. This role also works closely with the accounting team to assist with month-end closing, account reconciliations, and other accounting analysis with ad hoc reporting. The role also ensures that deductions are identified and resolved within time frames established within Customer Operations and corporate guidelines.

The analyst works to prevent future deductions by initiating process improvement work within the Customer Operations team and cross-functionally. This role is responsible for developing, supporting, and reporting key performance indicators as well as supporting the development and execution of Customer Operations strategies, projects, and initiatives.

• Prepare and mail invoices to customers
• Manage a large account portfolio
• Post payments to customer accounts
• Organize and file deposit receipts as invoices are paid
• Develop and prepare reports on delinquent accounts and customer payment profiles
• Execute account reconciliations and chargeback resolution. Analyzing financial records for accuracy
• Process daily corrections/credits
• Resolve invoice disputes with customers
• Audit and research projects and accounts to clear remaining Accounts Receivable balances
• Resolve collections by examining customer payment plans, payment history, credit line; coordinating with Senior Credit Analyst
• Special projects and other duties as needed
• Upload and reconciliation of daily bank statement and cash transactions
• Analyze and code bank statement items in payment allocation
• Code all AR items in payment allocation
• Input and analysis of cash tracker
• Process credits for customer accounts
• Run weekly invoicing report, invoicing, and price changes
• Send statements to customer accounts for payment reconciliation
• Work with OpCo teams to reduce and maintain desirable AR %’s
• Run weekly aging report with updated notes for collection and account management
• Complete account transfers and outgoing wires as necessary

No direct reports.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

College degree preferred with a focus on Business. A minimum of 3 years of Accounts Receivable and accounting reconciliation experience preferred.

To perform this job successfully, an individual should have knowledge MS Office products including Netsuite, Quickbooks, Xero, SAP

To perform this job successfully an individual should have the means and ability to travel on a flexible schedule. Travel is anticipated to be approximately 5%, with occasional non-regional travel, and occasional increases in travel demands based on business needs.

• While performing the duties of this job, the employee is frequently required to talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk; use hands to handle, or feel and reach with hands and arms.
• Requires mobility to travel locally or nationally.
• The employee must occasionally lift and/or move up to 25 pounds.

Majority of time is spent in an office environment. Occasional time in a production or warehouse environment may be required to meet operating company needs.

We are always on the lookout for people who bring fresh perspective and life experiences to our team.