Administrative Asst III

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full‑time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more.

Explore more details on the Benefits of Working at HHS webpage.

• Functional
  
  Title:
  
  Administrative Asst III
• Job Title:
  
  Administrative Asst III
• Agency:
  Health & Human Services Comm
• Department:
  Infirmary Administration
• Posting Number: 10288
• Closing Date: 12/16/2025
• Posting Audience:
  Internal and External
• Occupational Category:
  Office and Administrative Support
• Salary Group: TEXAS-A-13
• Salary Range: $2,953.25-$4,365.66
• Pay Frequency:
  Monthly
• Shift: Day
• Additional Shift: Days (First)
• Telework:
  Not Eligible for Telework
• Travel:
  Up to 5%
• Regular/Temporary:
  Regular
• Full Time/Part Time:
  Full time
• FLSA Exempt/Non-Exempt:
  Nonexempt
• Facility
  
  Location:
  
  Richmond State Supported Living Center
• Job Location City: RICHMOND
• Job Location Address: 2100 PRESTON

The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus‑based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers.

If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!

Responsible for providing clerical and organizational support to the Richmond State Supported Living Center's Nursing Services Team. Within established parameters, performs facility medical supplies and equipment purchasing tasks, manages multiple blanket purchase orders, repetitive clerical and administrative tasks related to Health Services – Nursing Services. Maintains computer files with all paper documentation from Health Services operations. Distributes files to appropriate parties.

• Attends work on a regular basis and may be required to work a specific shift schedule or a times, even at rotating schedule, extended shift and or overtime in accordance with agency leave policy and performs other duties as assigned.
• Maintain a database for nursing department licenses and contact information, update unit master nursing schedule. Completes forms/work orders for new nurses for computer/LAN/email access. Complete annual asset tag and inventory with property coordinator.
• Research, order and maintain facility special order and request medical supply items and equipment purchases utilizing requisition requests or Procard. Reconcile and approve account payable invoices. Enters fiscal year requisitions, supply requisitions as needed, and maintains logbook for tracking purchases.
• Receives all Nursing Department applications, and routes to appropriate Managers for consideration. Completes all new hire paperwork and coordinates final hiring process with JRC and candidate. Submits paperwork for promotions, lateral transfers, personnel actions requests. Monitors Nursing position roster for accuracy of all department vacancies and filled positions. Coordinates interviews as needed for Nurse Managers, OIG, HHSC PI, or Regulatory.
• Take minutes for Nursing morning meeting and other meetings as needed.

• Working knowledge of computers, word processing, spreadsheets and databases.
• Good verbal and written skills.
• Ability to work as a team and independently.
• Ability to follow through to task completion.
• Ability to organize both routine and complex tasks, set priorities and seek additional guidance from supervisor when needed.
• Ability to establish and maintain effective work relations and display tact in difficult and stressful situations.
• Ability to accept and work with system changes.
• Knowledge of medical supplies and equipment.
• Ability to prepare and maintain records.
• Working knowledge and experience with Microsoft Office Suite.