Executive Assistant

GNI Biomaterials Group, a subsidiary of GNI Group, is dedicated to restoring mobility and enhancing the quality of life for patients worldwide. With over 35 years of experience, our two U.S. based companies, Berkeley Advanced Biomaterials and Berkeley Biologics, provide high‑quality allograft implants and a comprehensive portfolio of products and solutions spanning multiple market segments, including spine, sports medicine, general orthopedics, trauma, dental, and wound care.

We are seeking a highly capable on‑site Executive Assistant who will support our growing global business. The individual will report to the Chief Operating Officer and also assist the CEO, the head of finance, the head of HR, and other key stakeholders to drive value across the company and increase the efficiency of our operations. This role is central to enabling executive effectiveness, cross‑functional coordination, and the execution of operational and commercial priorities across BAB and BB.

In addition to core executive‑support responsibilities, this position will perform light project management, assist with sales and marketing operations, and support customer‑facing meetings, conferences, and trade‑show execution. The ideal candidate is proactive, highly organized, detail‑oriented, and comfortable working on‑site in a fast‑paced, revenue‑generating operating environment.

• Proactively manage complex calendars for multiple executives and senior leaders, including the COO and CEO, anticipating conflicts, prioritizing requests, and resolving scheduling issues.
• Coordinate internal and external meetings, including preparation of agendas, materials, and follow‑up action items.
• Draft, format, and distribute professional correspondence, memos, reports, presentations, and executive briefing materials.
• Maintain strict confidentiality when handling sensitive personnel, financial, legal, and commercial information.
• Create and maintain organizational charts and executive reference materials.
• Support leadership team meetings and cross‑functional operating meetings across BAB and BB.
• Assist with Board, investor, or strategic partner meetings as needed, including logistics, materials, note‑taking, and on‑site coordination.
• Provide light project‑management support for priority initiatives, including tracking timelines, action items, and deliverables.
• Capture, organize, and track information from multiple stakeholders to support executive decision‑making and execution.
• Facilitate coordination between Operations, HR, Finance, and Sales & Marketing teams.
• Provide administrative and logistical support to the Sales and Marketing team, including scheduling customer meetings, distributor calls, and internal commercial reviews.
• Support planning and execution of sales meetings, customer visits, and go‑to‑market activities.
• Coordinate logistics for conferences, trade shows, and industry events, including registration, travel, shipping of materials, booth set‑up, and on‑site support.
• Liaise with external vendors, conference organizers, and marketing partners to support promotional and event‑related activities.
• Coordinate domestic and international travel arrangements for executives and commercial leadership, including detailed itineraries.
• Track expenses and prepare expense reports for multiple executives and senior leaders.
• Submit invoices and support vendor payment processing in coordination with Finance.
• Ensure all work is completed with exceptional attention to detail, accuracy, and professionalism.
• Support additional operational, administrative, or commercial initiatives as assigned.

• Minimum of 8 years of executive or senior administrative experience, preferably in life sciences, medical devices, healthcare, or manufacturing environments.
• Demonstrated experience supporting C‑suite executives and commercial teams.
• Strong organizational skills with the ability to manage competing priorities and shifting timelines.
• Ability to maintain a big‑picture perspective while executing detailed tasks.
• Exceptional professionalism and discretion with confidential information.
• Advanced proficiency in…