Executive Assistant to President Director of Operations

Executive Assistant to the President and the Director of Operations   Job Category :
Corporate

Requisition Number : EXECU
001148
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Posted :
January 20, 2026
Full-Time
On-site
Locations  Showing 1 location
Description  Kinetic Construction Ltd. (Kinetic) Together Building Better   Relationships, Passion, Continuous Improvement
Our core values are a desire to build enduring  Relationships , a  Passion  for our business, and an endeavor for  Continuous Improvement  in all we do. We focus on teamwork, trust and, most importantly, respect for people.
Our people are the most important factor in our shared success. We provide a collaborative, caring culture, and the support for everyone to succeed, both personally and professionally.
The common passion of the  Kinetic Family  for continuous improvements guides the decisions and behaviors of everyone in the organization, advancing value for customers, employee empowerment and ongoing industry improvements.
Kinetic  is always looking for ways to be better. From our use of the newest technology to our endless search for more efficient methods and processes, everything is derived from our passion for continuous improvement. All our employees are empowered with the mission of reducing waste and delivering better value for our clients and industry partners.
Kinetic  is  100%  employee owned, employs approximately  200  team members, has been in business for  40  years with offices in Vancouver, Victoria, and Courtenay. If you see yourself as a continuous learner, curious and driven to succeed as a team, we want you to be part of our team.
Kinetic Construction Ltd.  has an opportunity within our Vancouver office for an  Executive Assistant  to provide high-trust, high-caliber administrative and operational support to the President and the Director of Operations of a mid-size, growth-oriented construction company (~200 employees, three branches across BC, ~$300M annual revenues). This role is pivotal in orchestrating executive time, communications, and information flow; preparing executive-level content; ensuring meeting readiness and follow-through;

managing complex travel and expenses; and maintaining rigorous confidentiality around sensitive strategic and personnel matters.
Beyond administrative excellence, this EA acts as a force multiplier for organizational efficiency – streamlining workflows, reducing friction, and enabling faster decision-making. By serving as a central coordination point, the EA fosters collaboration across all departments and business units, ensuring alignment on priorities and visibility into high-level issues.
President and Director of Operations consistently operate at peak efficiency, with calendars, priorities, and commitments managed to minimize friction and maximize strategic focus
Executive communications (internal and external) are clear, timely, and aligned with organizational priorities, ensuring stakeholders have accurate and actionable information.
All executive meetings are fully prepared with agendas, briefing materials, and decision-support documents; post-meeting actions are tracked and completed promptly
Complex travel itineraries and expense reporting are handled flawlessly, ensuring cost-effectiveness, compliance, and minimal disruption to executive schedules
Sensitive strategic personnel information is safeguarded at all times, reinforcing trust and integrity in executive operations
Administrative processes are streamlined and documented, reducing bottlenecks and enabling faster decision-making across the organization
Act as a central hub for executive priorities, fostering collaboration and alignment among all business units and ensuring visibility into high-level issues
The salary band for this position is $71,017 to $106,525 annually and is based on relevant skills and experience.
Please submit a cover-letter as part of the application.

Key Responsibilities
Email & Communication Management
Meeting Orchestration, Minutes and Confidential Notes
Travel & Expense management
Stakeholder Coordination
Cross Department Issue Tracking
Visibility and Reporting
Action Management
Information Flow
Position Specifications
Qualifications
7-10+ years as an Executive Assistant supporting a C-Suite leader in a dynamic environment; construction or adjacent industries preferred
Expert in Microsoft Office (Outlook, Teams, SharePoint, One Drive, Word, Excel, PowerPoint)
Exceptional writing and editing; comfortable drafting executive-quality materials and client-facing correspondence
Knowledge skills and abilities
Familiarity with construction terminology, project life cycles and site/branch dynamics an asset
Able to represent the priorities and needs to the President & DOO
Able to understand and anticipate priorities as they relate to the needs of the business
Fluency with travel platforms and expense tools
Proven record handling sensitive information and privileged notes
Mastery of prioritization, logistics, and time management; thrives amid shifting demands and short lead…