Senior Administrative Coordinator

Overview

At PNNL, our core capabilities are divided among major departments that are referred to as Directorates within the Lab, focused on a specific area of scientific research or other function, with its own leadership team and dedicated budget.

Our directorates related to Mission Support & Operations include Office of General Counsel, Business Services, Communications and External Engagement,
Operational Systems
, Communications and Information Technology, and Performance Management.

The Operational Systems Directorate (OSD) leads delivery of PNNL’s 10-year, $1.2 billion campus construction portfolio— the single largest construction and modernization effort in the Laboratory’s history. OSD oversees operations and facility services, maintenance, and infrastructure planning.

A team of nearly 800 staff comprise OSD, spanning a wide range of disciplines, including craftspeople, engineers, construction professionals, technicians, scientists, administrators, and specialists. Together, they ensure that PNNL’s assets, services, and OSD‑led programs are managed and performing safely, securely, reliably, effectively, and efficiently.

The directorate stewards more than $250 million in annual budget authority; managing more than 2.5 million square feet of facility space across two campuses; overseeing approximately 200 regulatory program areas; and executing a multi‑million‑dollar facility and infrastructure project portfolio.

The mission of the Environment, Health, Safety and Security (EHS&S) Division is to minimize risks, assure compliance with regulatory standards, and promote a culture of safety, health, and environmental stewardship.

EHS&S focuses on reducing environmental impact, promoting employee health, preventing workplace incidents, and safeguarding physical and information security. Core functions include risk assessment, safety training, environmental stewardship, health monitoring, emergency preparedness, and implementing security measures. EHS&S fosters a culture of safety, maintainability, and continuous improvement, ensuring operational efficiency, regulatory compliance, and long‑term organizational resilience.

The Environment, Health, Safety & Security division of PNNL contributes to operational success by providing efficient and effective systems, processes, tools, and services that enable staff to conduct their work in a safe, compliant, and environmentally sound manner. Our staff, research and operational processes work together to produce outstanding results for our customers. This position will support the Environmental Protection and Regulatory Programs Group (EPRP).

Performs administrative and office support activities. Duties may include managing schedules, emails, and travel, fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Prepares significant amount of both internal and external correspondence, requiring a strong attention to detail. Responsive to staff requests.

More specific duties depending on discipline may also include development of required documentation and fielding questions from internal or external stakeholders. This position will support all of EPRP, with possible multiple priorities from multiple staff. The successful candidate will need to be able to excel at managing emerging priorities and deliverables.

Minimum Qualifications:

• High school diploma/GED and 8 years of relevant experience in an administrative environment
  -OR-
• AA degree or higher and 6 years of relevant experience in an administrative environment.
• Experience in planning meetings and coordinating travel

Preferred Qualifications:

• Routinely takes initiative with respect to their everyday work.
• Provides suggestions for process improvements. Independently prioritizes and organizes work.
• Prepares, proofreads and edits a high volume of written correspondence, memos and documents.
• Coordinates group events, off‑sites & activities; including coordination of all logistics for event/meeting.
• Plans Meetings.
• Prepares agendas for staff or team meetings, publishes minutes and action items & follows up on delegated…