Administrative Assistant III

General Summary

This position will be supporting the Operations and Planning, Scheduling, and Outage departments. The PSO/Operations Admin supports planning, scheduling, operational and work management activities, including online and outage implementation as well as the day to day operational needs. This role requires strong organizational skills, independent decision‑making, and the ability to analyze complex information. The admin interacts with all levels of management, employees, suppliers, and customers, ensuring alignment with company values.

Responsibilities may include coordinating special projects, managing budgets, leading meetings, and providing training.

The PSO/Operations Admin monitors and assists with all activities (duration, cost, manpower, contracts, and scope) associated with online and outage work control. Provide administrative support to the PSO and Operations departments including but not limited to the following:

• Attend meetings
• Record list of actions taken from meetings
• Prepare meeting agendas
• Provide reports/reminders to department personnel to ensure timely closure of AR actions
• Help monitor and maintain department budgets
• Administrator for department purchase card. Includes tracking and authorization of payments and purchases [e.g. department safety shoe, safety glasses, uniforms, and support material]. Monthly reconciliation of department purchase card
• Administer travel program for the department, ensuring compliance with company policy and practices on booking and expense reimbursement
• Enroll personnel in training databases as necessary
• Obtain, analyze, and act upon feedback from customers/suppliers to enhance communication among management, employees, and outside agencies. This activity requires expertise with interpersonal relationship skills, in particular when dealing with outside agencies whose actions have a definite impact on our success or failure
• Assist in obtaining access to Energy Northwest for contractors, visitors, etc. Support in‑processing efforts, including performing in‑processing functions through SSIS
• In collaboration with managers and supervisors, assist with the preparation and processing of contracts
• Identify critical and urgent issues, designing and implementing administrative policies, training, and information flow. Identify and correct work/material inefficiencies/deficiencies
• Support gas and fuel monitoring and ordering. Submissions of quarterly diesel fuel report
• Ordering of consumable materials for daily plant operations
• Material requests and contract change requests as necessary
• Operations TAG administrative support
• FFD coordination and notifications
• Submit records as necessary
• Function as a proactive team player with all administrative assistants, executive assistants and all management. Plan and participate in combined management/organization workshops to promote team, core values and communications. Generate and present ideas for improvements. Assist in executing new ideas and suggestions. Promote and encourage performance management development, implementation, and celebrations throughout Energy Northwest through creative ideas, better communications and continuous feedback

Must participate on the Emergency Response Team (ERO) when designated. Must support the biennial refueling outage. Must provide support to the OCC and EOC.

Requires a high school diploma or GED with a minimum of seven years of progressive administrative experience, including leadership responsibilities and independent decision‑making authority; or an associate’s degree with a minimum of four years of progressive administrative experience, including leadership responsibilities and independent decision‑making authority; or a bachelor’s degree with a minimum of two years of progressive administrative experience, including leadership responsibilities and independent decision‑making authority.

$29.33 - $44.00 Hourly

$36.67

Typically, selected candidates are hired between the minimum and midpoint of the range, based on applicable experience and qualifications, market rate, internal equity, and budgetary…