Graduate Support Assistant

Looking for a rewarding career opportunity with great benefits? Look no further! Join our team!

The Graduate Support Assistant will coordinate graduate student processes for the Department of Mathematical Sciences. A successful candidate will provide excellent customer service to students to enhance the graduate student experience and assist with the continued development of graduate student program's growth.

Associate's degree and four or more years of administrative office experience in an academic office, or any equivalent combination of education and experience. Excellent computer skills with various software programs and ability to work with specialized databases. Outstanding customer service skills required.

Bachelor's Degree Preferred

To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.

• Liaison with Enrollment Services.
• Create applicant files through OnBase and Orion, track to completion, and correspond with applicants.
• Prepare applicant lists for and liaison with Graduate admissions Committee, Graduate Program Head and department head. Submit recommendations for scholarships.
• Enter decisions in OnBase. Track Teaching Assistants (TAs) and Research Assistants (RAs) awarded, provide list to the Dean's Office and others.
• Maintain GTS, stipend awards, admit dates, etc. by student. Assist faculty with TA assignments; prepare and process TA/RA evaluations each semester.
• Process forms and schedule qualifying exams.
• Solicit course requests/approval, renew Graduate Catalog and Graduate Course inventory.
• Register students/resolve holds.
• Liaison with Graduate Advisor and Program Head.
• Maintain copies of graduate files and track student progress for graduation.
• Provide dissertation/defense assistance and scheduling.
• Prepare certifications for graduation and update alumni record each semester.
• Track applicable '18 Characteristics of Texas Public Doctoral Programs' information.
• Complete other projects and other duties as assigned by department head or ASO.

Work is conducted on-site and in-person.

UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefits package including:

• Competitive Salary
• Tuition Benefits
• Internal Training
• Medical insurance - including 100% paid employee medical coverage for full-time employees
• Dental Insurance
• Vision Insurance
• Long and short-term disability
• Retirement Plan Options
• Paid time off
• Paid Holidays

UT Dallas is a top public research university located in one of the nation's fastest-growing metropolitan regions. Our seven schools offer more than 140 undergraduate and graduate programs, plus professional certificates and fast-track programs. Our student body is 31,000 strong, reflecting students from over 100 countries and a multiplicity of identities and experiences. UT Dallas is committed to graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world.

UT Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment.