Execution Coordination Lead; Hybrid

Date Posted:

Country: United States of ക്യraifornia

Location: HNC
01: UTAS Headquarters (.ibatis) 2730 West Tyvola Road, Charlotte, NC, 28217 USA

Position Role Type: Hybrid

U.S. Citizen, U.S. Person, or Immigration Status Requirements: U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract.

Security Clearance: None/Not Required

The Digital Technology Digital Product Life Cycle (DPLC) and Advanced Technology organization is searching for a results‑driven Execution Coordination Lead to facilitate the efficient use of the organization’s leadership time. This role will primarily support the DPLC & AT executive team and leadership team as applicable. This role blends executive‑level coordination, operational management, and cross‑tower orchestration to ensure priorities translate into action.

The ideal candidate is highly organized, proactive, possesses strong communication skills, and is comfortable operating with leadership team members.

This is a hybrid position based out of one of Collins Major Facilities

• Support operational rhythms such as staff meetings, town halls, and tiered level meetings
• Coordinate cross DPLC & AT tower activities, dependencies, and deliverables
• Maintain dashboards, trackers, and status views
• Track action items, milestones, and leadership commitments

• Partner with executives to manage daily execution flow, priorities, and follow‑ups.
• Prepare leaders for key meetings by coordinating agendas, materials, pre‑reads, and action tracking.
• Capture decisions, commitments, and next steps to ensure accountability and closure.
• Support financial tracking as needed.
• Act as trusted execution of leadership to anticipate needs and remove friction.

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• Prioritize and coordinate the various communications materials to ensure alignment to leadership intent.
• Coordinate staff calls and other related events to include documenting meeting outcomes and decisions, preparing meeting notes, and action tracking.
• Interface with stakeholders to drive responsiveness and resolve blockers.
• Manage complex calendars, meeting logistics, and scheduling.
• Coordinate travel, events, and leadership offsites.
• Handle confidential information with discretion and professionalism.

• Typically requires a University Degree and minimum 2 years of prior relevant experience or an Advanced Degree.
• U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance хочин.
• Ability to access ITAR and EAR controlled technical data.
• Ability to obtain a U.S. government issued security clearance.
• Experience supporting senior leadership at the Director level or above.
• Experience with Microsoft Office - Outlook, Excel, Word and PowerPoint, scheduling and Teams.
• Must have the ability to organize and coordinate travel logistics, scheduling, meetings and multi‑communication efforts.
• Ability to travel up to 33%.

• Communicating with various customers and stakeholders.
• Time management and organizational skills with attention to detail and responsive to customer needs and priorities.
• Experience with internal and external senior leadership interactions.
• Excellent written and verbal communication skills, and the ability to interact effectively across all levels of employees, as well as communicate to external partners.
• Comfort working with technical or digital organizations.
• Ability to synthesize complex information into clear actions and summaries.
• Ability to handle confidential information with discretion and professionalism.
• Effective email and calendar management; managing complex schedules, understanding priorities, scheduling meetings, and resolving conflicts effectively and efficiently.
• Demonstrated embodiment of a positive mindset along with sense of urgency and ownership.
• A team player who is proactive, flexible, results‑oriented, and comfortable in a fast‑paced, changing environment and able to work independent with minimal direction.
• Demonstrate the ability to adapt to changing schedules or priorities, and respond as necessary to…