Administrative Project Coordinator

Posting Details

• Posting Number: S06795P
• Position Title:
  
  Administrative Project Coordinator
• Functional
  
  Title:
• Department:
  Student Transitions Programs
• Salary Range: $42,440 - DOQ
• Pay Basis:
  Monthly
• Position Status:
  Regular full-time
• Location:
  
  Richardson
• Posting Open Date: 12/18/2025
• Posting Close Date: 01/25/2026
• Open Until Filled:
  No
• Desired
  
  Start Date:
  
  02/16/2026
• Job Summary:
  
  The Student Transition Programs (STP) department at The University of Texas at Dallas is excited to welcome an Administrative Project Coordinator to the team! STP supports Freshman Orientation, Transfer Orientation, Transfer Student Services, Commuter Student Programs, Comet Families, Comet Camp, and Transition Programming (Sophomore Year Experience, Junior Year Experience, and Senior Year Experience).

In support of the mission of The University of Texas at Dallas and the Division of Student Affairs, Student Transition Programs facilitates the transition of new students and their families into the institution and provides programs, services, and involvement opportunities specific to first‑year students, transfer students, commuter students, the families of students, sophomores, juniors, and seniors as they evolve throughout their education.

Through a welcoming atmosphere, we provide the framework for students to learn and develop as they adjust to the expectations, standards, and academic rigors of the university while fostering pride in the UT Dallas community.

To be an international leader in creating belonging through impactful programs for students, staff, faculty, and families to experience connections and feel cared about, respected, and valued by the campus community.

The Administrative Project Coordinator will play a critical role in organizing and implementing administrative activities within the STP office and oversee Commuter Services. This position involves managing a variety of administrative tasks, ensuring smooth day‑to‑day operations, and fostering positive relationships with students, staff, and community partners. This full‑time position (Monday‑Friday, 8 am‑5 pm) is responsible for managing the front desk and supporting daily business functions and operations.

The role involves providing exceptional customer service to the campus community through email, phone, and in‑person interactions in a timely and professional manner.

Bachelor's degree in a related discipline and three years of administrative experience, experience related to the project area or any equivalent combination of education and experience.

• Experience in managing an office setting.
• Strong customer service skills.
• Strong oral, written, and interpersonal communication skills.
• Proactive and detail‑oriented with strong organizational skills.
• Ability to multi‑task, problem‑solve, and prioritize effectively.
• Proficiency in Microsoft Office applications.
• Experience in information and records administration.
• Experience in higher education.
• Passion for student development and community engagement.

To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.

• Greet and provide outstanding customer service at the front desk during business hours (Monday‑Friday, 8 am‑5 pm; with a one‑hour lunch break).
• Maintain office communications, meeting minutes, and schedules, including shared Outlook office calendars.
• Respond to inquiries via shared office email inboxes. Create and manage targeted communications to support department initiatives.
• Answer phones, greet guests, and direct in‑person inquiries to the appropriate individuals.
• Manage office supplies, assets, inventory, cleanliness, and assist with troubleshooting office equipment.
• Assist in the coordination logistics for meetings/events such as booking…