Administrative Analyst Specialist; Administrative Analyst Specialist - Information Technology S

Job Summary

Under the general direction of the CIO, the Financial and Accounting Analyst provides financial leadership for ITS by managing complex budget operations, conducting advanced financial analysis, and developing fiscal strategies that ensure alignment with institutional goals. The role advises executives and campus leadership on fiscal policy, resource allocation, and compliance, while ensuring transparency and accountability in ITS financial operations.

Analytical and Administrative support involves coordinating funded resources to support the Vital and Expanded Technology Initiative (VETI) Program. The VETI program is accountable for a wide range of complex financial transactions, data accuracy, and financial analysis and reporting; conducts budget analysis to administer the VETI program, interprets and implements state policies; deviates procedures to ensure compliance;
Provides consultation and expert advice to management and campus departments.

• Lead budget development, forecasting, and long‑range financial planning. Interpret fiscal trends to provide strategic recommendations to leadership. Monitor fiscal controls to ensure integrity and compliance with CSU policies.
• Provides consultative budget service to campus constituents to resolve issues, reviewing and processing budget requests (i.e., invoice, contract and PO inquiry, fund transfer, allocation orders, work order charges, etc.), research discrepancies, and share information on financial and budget issues.
• Utilizes integrated financial systems and records management systems, resource management, service management, and project management software to create reports, track new and recurring purchase orders, software renewals, contracts, change orders, and payments.
• Budget administration for maintenance agreements, software renewals, purchasing general supplies and other expenses as Budget and Financial Support.
• Monitors budget performance on a weekly and monthly basis, keeping transactions current and maintaining data integrity. Contributes to budget summary reports by completing financial analysis. Prepare and submit monthly reconciliation reports; provide updated budget information to leadership as requested.
• Conducts extensive financial data compilation, querying, organizing, and analyzing large volumes of financial data.
• Strong attention to detail and accuracy. Monitors and analyzes budget performance, identifying and addressing budgetary issues. Verify requisitions, purchase orders, charge backs, and all other financial transactions; validate information and highlight discrepancies.
• Conducts basic analysis to support the preparation of expenditure transfers; correct posting errors and budget journals to perform ongoing budgetary control of appropriations.
• Strong communication and interpersonal skills to effectively present information and ideas and advise managers, staff, and faculty regarding budgeting policies and procedures. Communicate budget status to leadership and project managers.
• Learn financial systems to prepare billings as appropriate, i.e., invoices, project transfer requests, journal voucher, in accordance with CSU and campus policies.
• Ability to work independently and as part of a team and build relationships with diverse stakeholders. Collaborate with Accounting, Procurement, and Accounts Payable to share fiscal information on current and upcoming projects.
• In‑depth knowledge of budgeting best practices, university guidelines, and standard operating procedures to maintain financial accountability for ITS budgets and expenditures in accordance with Executive Orders, State University Administrative Manual, and relevant agreements.
• Collaborate with University Accounting to ensure adequate funding is available prior to approving payment of large invoices.
• Participate in Fiscal Year‑End close out procedures and activities. Prepare monthly and year‑end closing journal entries, including systemwide transactions.

• Serve as fiscal strategist for VETI, aligning funding with institutional priorities. Design and implement financial models, evaluate program performance,…