Business Support​/Project Support

Overview

Project Support Officer – Rhyl – Contract
· 14.35 per hour

Our client is looking for an experienced Project Support Officer. This role will be responsible for the day to day administration and project support of the Employer Engagement and Training function within Working Denbighshire.

• Liaise with staff and functions across Working Denbighshire as well as internal departments and external partners to ensure a partnership approach provides maximum benefit and opportunities to the participants in order to help meet target objectives.
• Work as part of a team to ensure that high quality services are provided covering the full range of administrative and data processing duties as required.
• Implement and maintain appropriate systems to enable effective planning and scheduling of project and training activities.
• Ensure organisational tasks are carried out efficiently.
• Act as a key point of contact for external partners and providers and ensure queries are managed in a professional, effective and efficient manner.
• Be part of the triage process supporting the local delivery team in the development and implementation and ongoing operation of the Working Denbighshire service.
• Retrieval and filing of documents, photocopying, collation and distribution of documents as instructed.
• Collation and preparation of all referrals ready for allocation.
• Be responsible for administrative support and coordination of the Employer Engagement and Training delivery team and act as an initial point of contact for referrals to the team.
• Assist Working Denbighshire team members in duties which enable project delivery (e.g., procurement, placing orders via Proactis, booking training, organising project files).
• Support with monitoring and maintenance of detailed records of work and prescribed filing in accordance with the Working Denbighshire monitoring framework and necessary data requirements of UK and Welsh Government, DCC and any other relevant funding bodies.
• On occasion, when required, meet with potential participants to complete referral procedure.
• Set up and organise project/team meetings, prepare agendas and ensure that minutes are completed and distributed to relevant members as required.
• Ensure that all personal data is effectively protected and handled within locally agreed Information Sharing Protocols.
• Ensure all individual participant details are entered onto the database accurately and in a timely manner, including data documented on the Referral Form, placement booklet and Outcomes/Activity Form in accordance with Working Denbighshire monitoring framework and necessary data requirements of UK and Welsh Government, DCC and any other relevant funding bodies.
• Produce complex word-processed documentation using graphics, databases and spreadsheets.
• Advise and signpost groups/individuals to appropriate organisations when necessary.
• Demonstrate a confidential service at all times.
• Work within the provisions of DCC policies ensuring full compliance with financial regulations, including abiding by and implementing DCC Equal Opportunities policy, Health and Safety regulations, all Lone Working and Safeguarding procedures in all aspects of project delivery.
• Participate with colleagues as part of the wider Working Denbighshire team to take collective responsibility for representing and promoting Working Denbighshire and achieving its targets and ambitions.
• Carry out other tasks and responsibilities of a similar nature as determined from time to time by the manager in relation to the smooth running of the service including providing temporary cover as necessary and appropriate.

We have a number of opportunities we are recruiting for. Visit our website for more details: colbernlimited co uk

PLEASE VISIT OUR WEBSITE FOR MORE OPPORTUNITIES colbernlimited co uk

The first part of our recruitment process is to send your CV. Should you be shortlisted Colbern Limited will contact you within 5 days or we may contact you about other job opportunities. Colbern Limited along with our clients are an equal opportunities employer.