Purchasing Assistant | JW Marriott Reston Station

Purchasing Assistant Overview

Crescent Hotels & Resorts is honored to announce an exciting opportunity for a talented Purchasing Assistant for the JW Marriott Reston Station.

Experience a new level of luxury at JW Marriott Reston Station, a stunning 28-story landmark that overlooks Reston Row, a lively urban hub filled with top-notch dining and entertainment options. The hotel features 247 rooms spread across 12 floors, setting a new standard for luxury accommodations in the DMV area. With the largest luxury meeting space in Northern Virginia totaling 35,000 sq ft, it includes two ballrooms with 20-foot ceilings and plenty of natural light from floor-to-ceiling windows and a large skylight.

The JW Residences occupy the remaining 16 floors. This impressive architectural gem is conveniently located along the Silver Line Metro, perfectly positioned between Dulles International and Reagan National airports, providing travelers with exceptional access to the capital region and beyond.

We understand what it takes to be a part of something great. We will encourage you to bring your true self to work every day, we will celebrate you and we will cheer you on as you shine bright in your career journey.

• Generous compensation package
• An exceptional benefit plan for eligible associates & your family members
• 401K matching program for eligible associates
• Discounts with our Crescent managed properties in North America for you & your family members

Assist the Purchasing Manager with ordering food, beverages, supplies, equipment, and services for all hotel departments.

Ensure purchases are made according to brand standards, budget, and inventory needs.

• Maintain effective relationships with vendors and suppliers.
• Request quotes, compare pricing, and negotiate delivery schedules and terms when applicable.

• Monitor inventory levels and update stock records regularly.
• Assist in conducting physical inventory counts and reconciling discrepancies.

Help receive deliveries, inspect goods for damage or quality issues, and ensure proper storage.

Verify quantities received match purchase orders and invoices.

Maintain accurate purchasing files, records, and documentation.

Prepare and process purchase orders, invoices, and other related documents.

Use hotel purchasing or inventory systems (e.g., Birch Street, Coupa, Delphi, or similar) to track orders, manage vendors, and input data.

Monitor purchases against department budgets and ensure compliance with hotel policies and procedures.

Flag any irregular or unauthorized purchase activity.

Liaise with kitchen, housekeeping, engineering, and other teams to meet supply needs efficiently.

Prioritize urgent or time-sensitive requests.

Support initiatives that minimize waste and promote sustainable purchasing practices.

Perform other related duties as assigned, such as filing, data entry, and assisting with month-end reporting.

Must have the ability to communicate in English. Self-starting personality with an even disposition. Maintain a professional appearance and manner at all times. Can communicate well with guests. Must be willing to “pitch-in” and help co-workers with their job duties and be a team player. Basic mathematical skills and ability to make accurate mathematical calculations using a 10-key. Be able to pick-up and carry up to 50lbs of inventory.

Ability to effectively deal with guest and employee concerns in a friendly and positive manner. Ability to access and accurately input information using a moderately complex computer system.

Our customers are what we are about. One of the keys to a positive guest experience is positive interaction with Crescent staff. It is essential that you remain professional at all times, and that you treat all guests and associates with courtesy and respect, under all circumstances. Every Crescent associate is a guest relations ambassador, every working minute of every day.

In order to maintain a positive guest and associate experience, your work habits should always meet and strive to exceed hotel standards for work procedures, dress, grooming, punctuality and attendance. You should be adaptable to change in your work area and in hotel procedures with a willingness to learn new skills and/or improve existing ones, have the ability to solve routine problems that occur on the job and ask for help whenever you are not sure how to do something.

The safety and security of our guests and associates is of utmost importance to Crescent. Every Crescent associate should adhere to the hotel security policies and procedures, particularly regarding key controls, lifting heavy objects, using chemicals, and effectively reporting safety hazards and safety…