Procurement Operations Support

Job Description
- Ideal Profile: A degreed procurement professional with a minimum of 5-years of experience working in operations using Workday Financials and Client (corp card platform). Full cycle requisition processing within Workday and then managing the Client corporate card program full cycle. Seeking someone with strong operational/organizational skills, advanced excel, a proactive approach, self-starter with the ability to prioritize.

Responsibilities:

Monitor inbox daily for escalations from Accounts Payable re: invoices and purchase orders that need an adjustment to process a payment

• Communicate with staff members in Accounts Payable, Procurement, and the Business Units to resolve issues
• Navigate Workday Financials quickly and with ease to find supplier records, invoices, POs, and other purchasing details
• CB will provide a matrix of the exact steps to take to resolve these escalations

Support the Client Work Reconciliation program

• Send people instructions on how to request a new card
• Send people instructions on how to register their account
• Send resources and guides on how to reconcile expenses
• Resolve declined transactions by chatting with Client @ Work Recon bot
• Increase cardholder credit limits in Client @ Work Recon accounts (daily, weekly)
• Support Client cardholders with misc. items (130+ cardholders)
• Do monthly reconciliation exercise

i. Download all cardholder transactions (~700 monthly)
ii. Ensure all have budget codes, receipts, spend categories, descriptions, etc. as needed based on card type
iii. Follow-up with cardholders who have missing reconciliation details
iv. Send final file with reconciled expenses to Accounts Payable on set monthly schedule

Approve low dollar requisitions for office supplies in Workday Financials (weekly, monthly)

Close purchase orders in Workday Financials, as needed (quarterly)

Skills required: Outlook, basic Excel skills, Workday Financials, Client @ Work Reconciliation, speed and organization needs to be able to monitor email and respond to email hourly and follow issues through to resolution

Specifically for Workday Financials, needs to understand how to do the below:

• Find suppliers
• Find requisitions, invoices, POs and their associated data
• Run reports
• Close POs

Thank you in advance for your attention and continued support.