Front Office Executive Action Officer

Responsibilities

At Noblis, we have excellent teams of smart, collaborative, proactive experts and professionals. We are actively seeking personnel to join our team of talented professionals who possess the experience, vision, commitment, and integrity to successfully support the strategic goals of the Department of Homeland Security (DHS).

This position will provide business, operations, strategic, and administrative support to the S&T executive leadership team.

This position requires staff to be in-person at the DHS client site in Washington, DC (Anacostia metro station) and at additional locations in the National Capital Region as needed in accordance with the requirements of the contract five (5) days per week. By applying for this position, you acknowledge that working onsite is a requirement of this position and you will be readily available to do so.

• Managing high-priority executive taskings, ensuring clear accountability, meeting deadlines, and ensuring desired outcomes are met.
• Evaluating and supporting business processes related to effective operations.
• Organizing, compiling, and preparing information for reporting to executive leadership.
• Developing, monitoring, and reporting on agency-wide strategic initiatives aligned with federal mandates, executive directives, and mission objectives.
• Gathering information; articulating, analyzing, and solving problems; visualizing and presenting information; and providing decision support to achieve mission outcomes.
• Developing briefings and process management plans.
• Conducting policy analysis, interagency coordination, and research to provide timely, actionable recommendations to senior leadership.
• Representing program interests in cross-functional collaborations.
• Anticipating emerging challenges and proposing proactive solutions.
• Providing strategic guidance and actions to advance senior leadership initiative and optimize execution and resource allocation.

Performing routine tasks including, but not limited to: managing calendars; facilitating conference room reservations; facilitating meetings; writing internal memos; capturing meeting notes; reviewing and revising deliverables for quality assurance; intranet website maintenance; and preparing, reviewing, and presenting presentations and briefings.

• BA/BS and 5+ years of relevant experience or MA/MS and 3+ years of relevant experience.
• Eligibility to receive DHS Suitability.
• SECRET clearance.

• Ability to come onsite at DHS five days a week, and work core government hours.
• Experience providing administrative assistance to executive leadership.
• Experience providing guidance, feedback, and consulting services to senior-level leadership.
• Experience translating executive vision into actionable plans, milestones, and deliverables.
• Familiarity developing agendas, talking points, and tracking action items through completion.
• Expert attention to detail in written and verbal communication, to include grammar, formatting, and copy editing.
• Ability to work on multiple tasks which includes prioritizing, tracking, follow-up, and follow-through to task completion.
• Ability to work in a dynamic team-oriented environment, demonstrate teamwork and initiative, proven results-oriented, problem-solving abilities, and function productively in the face of new assignments and the re-prioritization of existing assignments.
• Familiarity with organizing and leading executive-level meetings, working groups, and large-scale events.
• Flexibility/adaptability to work in a fast-paced environment as well as creativity to propose upgrades and new ideas to enhance processes and tools.
• Experience supporting the development of organizational charts, operation plans, and standard operating procedures.
• Experience handling sensitive assignments with discretion and urgency.
• Experience utilizing Microsoft applications, including Word, PowerPoint, Excel, and Teams.
• Candidates with TOP SECRET clearance and DHS Suitability are strongly preferred.

Noblis and our wholly owned subsidiaries, Noblis ESI, and Noblis MSD tackle the nation's toughest problems and apply…