Part Time Receptionist​/Office Assistant

About the Organization & Opportunity:

• Our client is well established in the construction industry and recently has experienced significant growth
• Great office environment to ask questions
• Employees describe the company as having approachable management and work-life balance

Position Overview :

Our client has a need for assistance due to the current workload.

Schedule:

Tuesday, Wednesday, Thursday: 7:45 or 8am – 4:30pm (with a half hour lunch)

Responsibilities:

• First thing in the morning, check kitchen supplies and restock where needed
• Receptionist will sit at front desk and greet visitors to the office, will answer main # calls and take messages (4-5 incoming calls/hour, 5-7 voice messages left per day)
• Will email messages and possibly route voicemails by email
• May need to send emails related to messages from building management about a car being towed or a fire drill, etc.
• If they receive a voicemail that’s not clear on who its intended for, call them back and get the right info to see what to do with that message
• Working with delivery people to route packages to the appropriate people
• Mail – this is done midday – will sort mail, there will be a cheat sheet of who gets what mail – then deliver mail to the appropriate employees – mail includes USPS, Fed Ex, UPS (Fed Ex and UPS delivery people will drop off in mailroom and the receptionist will let employee know that their package is in the mailroom)
• Stocking of kitchen supplies including coffee, creamer, sugar, cups, etc. There are 4 kitchens (1 on each floor with high volume, other 2 have less volume) – some of the Staples orders could be up to 30 lbs.
• Running the dishwasher and ensuring kitchen is clean at the end of the workday

Requirements:

• 6 months – 1 year of previous receptionist experience, have knowledge of a corporate office setting and the front desk responsibilities
• Will mostly use Outlook and Teams (will book a lot of calendar invites through Outlook and Teams – should understand how to see people’s schedules and book based on availability, make a call through Teams, share a screen)
• Comfortable utilizing Word
• Someone who knows how to work at the front desk
• Should be able to pick up new technology quickly
• Degree is a plus but NOT required

Personality Fit:

• Very pleasant
• Customer service oriented
• Clear written and verbal communication skills
• Should be able to pick up new technology quickly

Salary: $20/hour - $23/hour

Qualified candidates please submit your resume for immediate consideration for this exciting job opportunity! Thanks!

#INJAN
2026