People Operations Coordinator

Description

The Amivero Team

Amivero’s team of IT professionals delivers digital services that elevate the federal government, whether national security or improved government services. Our human‑centered, data‑driven approach is focused on truly understanding the environment and the challenge, and reimagining with our customer how outcomes can be achieved.

Our team of technologists leverage modern, agile methods to design and develop equitable, accessible, and innovative data and software services that impact hundreds of millions of people.

As a member of the Amivero team you will use your empathy for a customer’s situation, your passion for service, your energy for solutioning, and your bias towards action to bring modernization to very important, mission‑critical, and public service government IT systems.

Special Requirements

• Must be able to work in Reston, VA up to 3x per week

The Gist

The People Operations Coordinator plays a critical role in supporting a welcoming, well‑functioning office environment while providing essential operational support across People Operations – HR, Office Management, Recruiting, Talent, and Accounting. This role serves as a key partner to the broader People Ops team, ensuring smooth day‑to‑day operations, exceptional employee experience, and strong administrative execution.

This position requires flexibility, strong organizational skills, attention to detail, and comfort juggling multiple priorities in a fast‑paced, human‑centered environment.

Office Operations & Workplace Support

• Serve as a friendly, on‑site point of contact for employees and guests, helping maintain a welcoming and organized office environment
• Greet employees and visitors, assist with basic access needs, offer refreshments, provide office tours, and escort guests to meetings
• Monitor the in‑office scheduling app to help anticipate daily office needs
• Support new hire first‑day experiences by assisting with office setup and orientation logistics in partnership with the Senior HR Business Partner
• Assist with conference room and meeting support:
• Help prepare meeting spaces, set up materials, and coordinate food orders as requested
• Reset and tidy conference rooms after meetings and restock supplies
• Support relationships with building management and office vendors by submitting requests, sharing updates, and escalating issues as needed
• Help share building announcements, office updates, and event information with employees via internal communication channels
• Assist with planning and supporting in‑office events, including All Hands meetings and employee gatherings
• Receive, sort, and distribute mail and packages
• Send employee birthday cards via mail each month
• Help maintain office organization and supplies:
• Perform light daily and weekly kitchen and common‑area upkeep
• Monitor office supply levels and assist with reordering to ensure items are stocked
• Follow established processes and checklists to support office operations and facilities needs
• Identify opportunities for small improvements to the office experience and share suggestions with team
• Assistance with planning and supporting events hosted in the office space, like Bring Your Child to Work Day, Holiday Potluck, etc.

HR Support

• Assist with onboarding and offboarding processes, including scheduling, coordination and documentation
• Help maintain accurate employee records across HR systems, ensuring data integrity and compliance with internal processes
• Support benefits administration tasks, including preparation for open enrollment and employee communications
• Assist with drafting, updating, and organizing HR policies, SOPs, templates, and internal documentation
• Support HR programs and initiatives, such as quarterly check‑ins, employee training, and employee engagement initiatives

Recruiting Support

• Enable efficient hiring workflows by coordinating interviews, tracking feedback and approvals, updating candidate statuses and helping recruiters move candidates through the funnel quickly
• Own ATS data accuracy and operational readiness by closing and auditing requisitions, properly dispositioning candidates, resolving duplicates, and maintaining overall…