Personal Executive Assistant; Virtual – Real Estate

Schedule: Part-time to start | 8:00 AM – 5:00 PM PST

Potential: Long-term with opportunity to become full-time

We are seeking a high-level Personal Executive Assistant to support the CEO of a real estate business. This role is ideal for someone who is highly organized, proactive, andconfidenthandling executive-level communication. You will act as a gatekeeper and central pointof contact between the CEO, clients, vendors, team members, and personal contacts.

• Manage and clean up a high-volume Outlook inbox
• Prioritize emails and draft responses on behalf of the CEO
• Manage andoptimizethe CEO’s calendar
• Schedule business and personal appointments and send reminders
• Reroute calls, emails, and requests to the appropriate team members
• Communicate directly with clients, vendors, and internal team members
• Reduce interruptions and ensure smooth daily operations

• Outlook (Email & Calendar)
• Follow Up Boss (CRM & Dialer)
• (Task Management)
• Whats App (Communication)
• Other tools as needed, such as Microsoft tools, PowerPoint (PPT), Adobe, Zoom, and NWMLS access

• 2–3 years Executive Assistant experience (or similar role)
• Experience handling high-volume inboxes
• Strong written and verbal communication skills
• Highly organized with strong judgment and decision-making skills
• Calm under pressure and proactive

• We understand that this role starts part-time , and we are open to candidates who have other clients .
• However,
  during scheduled working hours , the EA must be:
• Fully focused on this client
• Activelymonitoringmessages and emails
• Available to respond to urgent requests in real time
• This role requires attentiveness and the ability to pivot quickly when urgent needs arise.

This role is not a good fit if you:

• Are looking for a passive or task-only VA role
• Cannot be fully present and responsive during working hours
• Juggle multiple clients simultaneously within the same time block
• Prefer strictly assigned tasks with no decision-making
• Are uncomfortable handling executive emails or client-facing communication
• Do not have real estate experience or familiarity with real estate terminology
• Struggle with urgency, interruptions, or changing priorities
• $6–$8 USD/hour (DOE)
• 12 PTO days per year
• 4 paid sick leaves per year
• Paid US major holidays (no work)

• Direct support to the CEO
• High-trust, high-impact position
• Long-term opportunity with growth potential