Administrative Secretary

Job Description

The City of Renton is currently recruiting for an experienced office professional to join our dynamic city and play a critical role in achieving the City's mission, vision and goals. As Administrative Secretary 1, you will support a team within one of the City departments in a variety of ways and coordinate with Department Administrators, Directors, Managers, and teams throughout the city in addition to regular interactions with external customers.

A successful candidate will possess strong communication, customer service, and problem-solving skills, along with the ability to take initiative and have good judgement. Additionally, being organized with an attention to detail is important, as the role requires multi-tasking and the ability to shift focus to meet deadlines.

This recruitment is to fill two existing vacancies. One existing vacancy in the Community & Economic Department (in the Economic Development division) and one existing vacancy in the Parks & Recreation department. This recruitment will also establish an eligibility list that may be used to fill other department Administrative Secretary 1 vacancies that may occur within the next 6 months.

2026 Annual Salary Range: $68,928 - $84,012

Telework Program
The City of Renton supports workers performing in a hybrid capacity (partial telework up to 2 day and in-office minimum of 3 days) where job responsibilities can be performed remotely. This position may be eligible for a telework arrangement, working certain days/times remotely, based on the operational needs of the City and specific Department. Regardless of job title or telework arrangement, City of Renton employees must reside in Washington State and within a reasonable distance to their worksite to respond to workplace reporting requirements.

Working for the City of Renton comes with an excellent benefits package, including:

• Deferred compensation with the City contributing 3% of the employee's salary.
• VEBA Plan with the City contributing 1% of the employee salary.
• Medical, dental, vision and life insurance at affordable rates.
• Paid leave for vacation, sick, eleven holidays and two "personal" holidays a year.
• State of Washington Department of Retirement Systems Public Employee Retirement System (PERS) plan enrollment.

EDUCATION, EXPERIENCE, AND LICENSE REQUIREMENTS:

• Minimum 3 years of increasingly responsible administrative support experience.
• May require valid drivers' license.

• Successful passing of a required background check.
• Passing of a driving record check may be required.
• National fingerprint-based records check may be required.
• Credit check may be required.

ESSENTIAL FUNCTIONS:

• Plan and perform complex administrative office coordination; relieve supervisor of technical, clerical, and administrative duties.
• Create, prepare, process, and track a variety of contracts, correspondence, memos, reports, and other materials; edit and proofread documents for proper grammar and formatting standards. May process high volume of invoices and payments.
• Provide a variety of administrative support to include coordinating mailings, following up with impacted public and other business partners, processing applications and paperwork, and responding to inquiries.
• Maintain information on a variety of databases, systems, displays and websites; provide reports as needed.
• Answer telephones and emails; provide information and assistance to City staff and the public; take messages or refer calls to appropriate staff member, other City department, or public agencies.
• Organize and coordinate office functions, activities, and communications; assure efficient workflow and office operations.
• Maintain complex and comprehensive financial records and files pertaining to departmental expenditures, budget balances, investments, payroll, and operations; prepare status reports, charts, and graphs as requested.

• Prepare a variety of financial and narrative reports, records, and documentation as necessary. Assist in budget projection, preparation, appropriation, and control.
• Assist with the processing of grant applications and maintain records of applications and other program information.
• Operate a…