Administrative Specialist

Administrative Specialist I – ATS Automation Inc

Company Information
Established in 1986, ATS Automation is the leading provider of energy management services, automated control systems, critical airflow solutions, and building systems integration. We aim to be the market leader in excellence in building technologies by providing the industry’s best teams, engineered solutions, service support, and products. At ATS, we custom engineer and install building automation systems to optimize buildings’ mechanical and electrical systems, reduce building energy consumption, increase tenant comfort, and maximize the productivity of tenants and facilities management personnel.

Headquartered in the Pacific Northwest with 14 offices, we support and manage complex building automation and controls projects across the country and abroad. We seek candidates from diverse backgrounds who are curious, eager to learn, have excellent communication skills, and possess an exceptional work ethic and initiative.

The ATS Energy Department is experiencing rapid growth and is expanding its administrative team. We are seeking a motivated, detail-oriented, and curious individual to join us as an Administrative Assistant. In this role, you will provide vital support to our Energy Service and Construction teams, assisting with a variety of tasks including project billing, subcontractor management, and general administrative coordination. This is an excellent opportunity for someone who thrives in a dynamic environment and is eager to grow with a forward-moving organization.

• Project Entry for Service and Construction Projects
• Department of Labor and Industries Intent to pay prevailing wage filing, Certified Payroll and Affidavits
• Contract Compliance Support
• Subcontract administration including the management of subcontractor paperwork to include contracts, invoices, and prevailing wage details
• Accounts Payable
• Accounts Receivable
• Billing of Service Energy Projects
• Billing of Construction Energy Projects including lump sum progress billings and Guarantee Maximum Pricing (GMP)

• Meticulous attention to detail
• Critical thinking skills
• Communication and interpersonal skills
• Time management and organizational skills
• Ability to multitask and succeed in a fast work‑paced environment
• Ability to work with multiple personalities and communication styles

This position is non‑remote, in person, office work environment at our Renton location. Consistent typing and spending much of your time seated at a desk or computer. Small repetitive motion with mouse and keyboard are required.

• Annual base salary ranges from $45,760 to $52,000, depending on experience.

• Full‑time, exempt.
• Typical Monday–Friday working hours with flexibility as needed.

• High school diploma or equivalent.

• Entry level

• Full‑time

• Administrative

• Construction

Equal Employment Opportunity Statement
ATS is an equal opportunity employer and we are committed to complying with all federal, state, and local laws providing equal employment opportunities. When making hiring and employment decisions, we do not discriminate based on race, color, national origin, ancestry, religion, sex, gender identity, sexual orientation, marital status, pregnancy, age, military service, military or veteran status, physical or mental disability, or medical condition as defined under state and federal law, or any other legally protected category.

All such discrimination is strictly prohibited.

Disclaimer
The above job description may not cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.