Project Administrator

McCarthy Building Companies, Inc.

POSITION SUMMARY

The Project Administrator supports the day-to‑day operations of the project by providing administrative, accounting, and coordination support to the Project Manager and project team. This role helps maintain project documentation, supports payroll and accounting processes, tracks project information, and facilitates communication across project stakeholders. The Project Administrator contributes to accurate reporting, organized project records, and efficient project execution.

Project Administrators support project success by enabling efficient office operations, maintaining accurate documentation, supporting financial and payroll processes, and helping ensure project teams have the information and resources needed to operate effectively.

• Provide general administrative support including answering and directing calls, taking messages, and responding to project‑related requests
• Maintain project filing systems, including project directory, master file index, and subcontractor records, ensuring documentation is current and accessible
• Manage office supplies and equipment for the project site
• Distribute incoming mail and coordinate outgoing mail and packages
• Support project closeout activities, including documentation and reporting requirements
• Assist with accounting functions including maintaining cost reports, assembling progress reports, and supporting project financial tracking
• Maintain project management databases and ensure accuracy of project information
• Set up and maintain vendor accounts for the field office
• Process weekly certified payroll using LCP Tracker
• Assist with preparation of monthly owner pay applications and subcontractor billings
• Produce manpower summary reports and support onboarding and processing of new hires
• Track and maintain subcontractor and supplier documentation and records
• Support project team coordination and help facilitate communication across project stakeholders

• Minimum 7 years of administrative experience in the construction industry
• Minimum 5 years of experience supporting certified payroll, pay applications, accounts payable, and accounts receivable processes
• Strong organizational and time management skills, with the ability to manage multiple tasks and priorities in a fast‑paced environment
• Clear verbal and written communication skills and ability to work effectively with project teams and stakeholders
• Proficiency in Microsoft Office including Excel, Word, and Power Point
• Strong attention to detail and accuracy in documentation and reporting
• Ability to work effectively with all levels of project staff and leadership

McCarthy is proud to be an equal opportunity employer, including disability and protected veteran status.