Administrative Assistant

We are seeking an experienced  
** Administrative Assistant / Front Office Specialist
** to join our team. The ideal candidate will bring strong administrative skills, excellent communication, and the ability to support multiple clients and internal teams in a fast‑paced environment.

** Key Qualifications*
* + Minimum  
** 1 year of Administrative Assistant experience*
* + Proficiency with  
** Microsoft Office Suite** :

+ Excel

+ Word

+ Teams

+ Power Point

** Systems Knowledge & Responsibilities*
* ** Oracle E‑Business Suite*
* + Payables

+ Receivables

+ iProcurement

+ Purchase Orders

+ Receive Orders

+ NCR Orders

+ Run financial reports

+ Invoicing in Oracle Java

** Invoice Processing & Financial Systems*
* +  
** Kofax - Markview** :
Coding supplier invoices for payment

+  
** Concur** :
Attaching receipts and creating expense reports for GM

+ Support multi-client invoicing

+ Send communications to customers

+  
** Coupa - Sanofi invoicing*
* +  
** Ariba - Elanco invoicing*
* ** Staffing & Vendor Systems*
* +  
** Beeline** :
Creating requisitions, ending and amending assignments

+ Work directly with agencies

** HR & Employee Support*
* + PIAM

+ Onboarding & orientations for FTEs

+ Benefits administration support

+ Employee information & records maintenance

+ Leave of Absence (LOA) tracking

+ Associate travel coordination

** Scheduling & Operations*
* + Smart Time

+ Timecards

+ Scheduling updates

+ Month-end processing

+ Event planning-ideal for someone who is a "people person"

** What We're Looking For*
* + Strong organizational and multitasking abilities

+ High attention to detail

+ Professional communication skills

+ Ability to work with multiple internal departments, customers, and vendors

+ Someone who enjoys working with people and keeping operations running smoothly

** Pay Details:**  $21.90 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs.  In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

+ The California Fair Chance Act

+ Los Angeles City Fair Chance Ordinance

+ Los Angeles County Fair Chance Ordinance for Employers

+ San Francisco Fair Chance Ordinance

** Massachusetts Candidates Only:
** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.