Executive Assistant

Executive Assistant I at IGT

IGT is seeking a highly organized and proactive Executive Assistant to provide dedicated support to the Senior Vice President of Supply Chain Operations. This role serves as a trusted partner to executive leadership and manages complex administrative responsibilities including meeting coordination, travel planning, purchase requests, department budgeting, organizing Reno site events, and enabling efficient operations across Supply Chain Operations. This position is based on site at IGT’s Reno location and offers the opportunity to work closely with senior leaders on initiatives with a global business impact.

• Maintain and coordinate complex calendars across multiple time zones, ensuring optimal scheduling of meetings and business activities.
• Screen and prioritize incoming communications, including email, phone calls, mail, and voicemail; respond to complex and urgent inquiries professionally.
• Draft, edit, and manage correspondence, presentations, and reports; prioritize and respond to email inquiries on behalf of the Senior Vice President as appropriate.
• Prepare meeting agendas, capture detailed notes, distribute action items, and follow up to ensure timely completion.
• Organize internal and executive-level meetings, including logistics, presentation materials, and catering.
• Arrange domestic and international travel, including flights, accommodations, and detailed itineraries.
• Prepare, submit, and reconcile expense reports accurately and in a timely manner.
• Compile, analyze, and present data for reports, dashboards, and executive presentations using Excel and PowerPoint.
• Assist with purchase orders, invoicing, and coordination with vendors and suppliers.
• Maintain office supply inventory and coordinate equipment upkeep in partnership with office administration to ensure a professional work environment.
• Coordinate activities between departments and external partners to ensure timely execution of requests.
• Coordinate special events, meetings, or conferences, including logistics, catering, and presentation materials.
• Support corporate governance activities, including preparation of materials for board or committee meetings.
• Maintain confidentiality with sensitive and confidential information.

• Associate’s degree required;
  Bachelor’s degree in Business Administration, Supply Chain Management, or a related field preferred.
• Minimum of 5 years of experience supporting senior-level executives, preferably within a global organization.
• Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
• Exceptional organizational, time management, and prioritization skills.
• Ability to manage multiple priorities and adapt quickly to shifting deadlines.
• Strong attention to detail with an analytical mindset.
• Excellent written and verbal communication abilities.
• Professional demeanor with excellent phone and interpersonal communication skills.
• Ability to work independently with minimal supervision and make informed decisions.
• Proven ability to troubleshoot and resolve administrative issues efficiently.
• High level of professionalism, discretion, and sound judgment.
• Comfort working across multiple time zones and with global teams.
• Positive, forward-thinking attitude with the ability to anticipate executive needs.
• Ability and commitment to work fully onsite at IGT's Reno campus.

• Building collaborative relationships
• Decision making
• Drive results
• Foster innovation
• Personal energy
• Self-leadership

All IGT employees have a role in information security. Annual training may be assigned and required as appropriate.

Seniority level:
Mid-Senior level

Employment type:

Full-time

Job function:
Administrative;
Industries:
Software Development

Location:

Reno, NV (onsite)

Compensation:
The estimated starting compensation range is $44,990/yr - $96,845/yr, with actual pay subject to local requirements and company policies. Base pay is one part of Total Rewards; a discretionary bonus program and benefits apply where eligible.