Bid Coordinator

Overview

Imagine yourself in a role where your professional growth and creativity are championed every step of the way. Opus is the UK’s largest independent Managed Service Providers, recently ranked as “World class” by the Best Companies to work for awards.

Be a key player in our Bid team

The Bid Coordinator will support the end-to-end bid and proposal process — ensuring timely, accurate, and compelling submissions for new business opportunities. You will work closely with both the sales and the technical teams to coordinate responses to RFPs, RFQs, and tenders, maintaining high standards of quality and compliance.

• Supporting the Bid Director in planning bid schedules, deliverables, and key milestones
• Maintaining and updating the bid tracker, bid library, and proposal templates
• Undertaking portal research to produce and maintain a repository of potential Public Sector prospects whose current contracts are due for renewal
• Providing the Bid Director with weekly / monthly / quarterly reports on time, providing updates on agreed personal KPIs
• Collating, formatting, and proofreading written content (technical, commercial, and corporate)
• Assisting in developing standard responses and reusable content for future bids
• Maintaining version control and consistency across all bid documentation
• Building strong working relationships with the Sales team

Salary £35-£40k DOE

Hybrid working for a good work/life balance – 1 day a week in the Reigate office (Wednesdays)

• 1-3 yrs Bid coordination, proposal support, or sales operations (preferably in IT, technology, or professional services) experience
• Excellent written and verbal communication skills
• Strong organisational and time-management skills — ability to handle multiple bids concurrently
• Competent with Microsoft Office packages
• Familiarity with proposal automation platforms (e.g., Qvidian, Loopio, RFPIO)
• Committed to continual education by attending workshops, events, certification courses, and professional publications
• Attention to detail, quality, and compliance

• A comprehensive Private Healthcare and Cash Plan
• Pension and life insurance
• Entry to the £3,000 quarterly Dreamball draw
• Personalised training and development pathways
• Regular fully funded company wide events
• Monthly ‘outstanding performer’ accolades
• Enriching paid volunteering days
• A rewarding Refer a friend scheme (£1,000)
• The flexibility to adjust your holiday allowance (25 days pa)
• Complimentary daily breakfasts in the office

Work together to win together
Be brave and think differently
Own it and never give up
Strive to be the best
Stay curious and keep learning

Established in 1992, we are different to the rest, priding ourselves on being a customer-driven and service-led technology provider. Our focus is delivering tailored technology with purpose and building long-term partnerships with our clients.

In 2023, we launched the next phase of our ambitious growth strategy with the goal of doubling our turnover by 2026. We re on track to meet this target, and we re seeking top talent like you to join us on this exciting journey.

By joining Opus, you embark on an exhilarating journey filled with impactful projects and continuous professional development, empowering you to expand your expertise and leave a significant mark on businesses nationally.

If you re ready to be part of a dynamic team and help us reach new heights, we d love to hear from you.